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(NAR) VOL. 13 NOS. 1-2 / JANUARY-MARCH 2002
[ OWWA MEMORANDUM OF INSTRUCTIONS NO. 18, S. 2001, DECEMBER 4, 2001, December 04, 2001 ]
PRESCRIBING THE GUIDELINES ON THE COLLECTION OF OWWA CONTRIBUTION/FEES ON A PER CONTRACT BASIS PURSUANT TO BOARD RESOLUTION NO. 98-004, SERIES OF 1998
In order to rationalize the payment of OWWA contributions/fees, and enhance collection efficiency to enable the Office to provide adequate welfare and protection programs and services to our Overseas Filipino Workers, hereunder are the guidelines governing the collection of fees on a per contract basis:
I. COVERAGE
All contract workers deployed overseas (land-and sea-based), including those deployed by POEA Hall of Famers except those specified in Section 2 hereof. Extensions or renewals of original contracts by the same employer, explicit or implied shall likewise be covered by this Guidelines; provided that, in cases of implied and/or written contacts with indefinite duration, the assessment shall be based on the standard contract duration applicable to the corresponding occupation groups, but in no case to exceed two (2) years, provided that, if an OFW inks two or more consecutive contracts within one year, he/she shall not be assessed the OWWA fees as long as the total duration of the two or more contracts (inclusive of vacations in-between contracts), does not exceed one continuous year.
Undocumented OFW's who acquire legal status as alien residents with work permits while abroad, and who desire to avail of the OWWA Voluntary Membership Program are likewise covered. If employment term is definite or implied as in the case of extended contracts, assessment shall be based on the standard contract duration applicable to the corresponding occupation group, but in no case to exceed two (2) years.
II. EXEMPTION
OFW's on emergency leave and other similar reasons but returning to the same employer to complete their original contracts but in no case shall exceed the standard contract duration applicable to corresponding occupation groups are exempted.
III. FREQUENCY AND MANNER OF PAYMENT
OWWA contributions/fees shall be processed and paid on a per contract basis. All payments shall be made to OWWA collection officers or to deputized collection officers, as the case maybe. For contracts submitted to the POEA for processing, including those processed by the BALIK-Manggagawa Assistance Center (BMAC) for returning workers, payments shall be made to the OWWA collection officers.
For OFW's who have renewed or shall renew their employment contracts on-site, the payment should be made to designated/deputized Collection Officers on site.
IV. AMOUNT OF CONTRIBUTION
The OWWA contribution shall be TWENTY FIVE DOLLARS (US$25.00) per contract per person. Payments maybe made in US Dollars or its peso equivalent. For peso payments, the exchange rate shall be the conversion rate applicable at the date of payment, as determined pursuant to a previous agreement with the sea-based and land-based sectors, embodied in OWWA Memorandum of Instruction No. 104, series of 1991.
On-site payments maybe in US Dollars or the local equivalent currency based on the prevailing exchange rate thereat.
V. ISSUANCE OF OFFICIAL RECEIPTS AND CERTIFICATE OF INSURANCE COVERAGE
Upon payment of OWWA fee, the designated cashier shall issue an Official Receipt and a Certificate of Coverage to the worker. The OR are distributed as follows:
Original (white)
Payor
Duplicate (pink)
Attachment to the Report of Collection
Triplicate (blue)
Designated Cashier's file Copy
VI. DEPOSIT AND REMITTANCE OF COLLECTION
The cashier shall deposit the collections daily with the OWWA Capital Fund Account with Land Bank of the Philippines under Savings Account No. 1701-0000-01. Deposit slips should be prepared in Triplicate. The duplicate should be attached to the Report of Collection and the triplicate should be retained with the cashier for reconciliation/record purposes. Collections from the regions should be deposited daily with the regional OWWA Account with the Land Bank of the Philippines and should be remitted monthly to the OWWA Capital Fund Account No. 1701-0000-01. Remittance should be done not later than the first week of the succeeding month.
For overseas collections, the cashier or Welfare Officer should open an account preferably with Land Bank's correspondent banks, where daily deposits shall be made. Arrangements with the bank shall be made to ensure that no withdrawals shall be allowed and that only fund transfers to our account with Land Bank shall be permitted. All collections shall be remitted monthly with the OWWA Dollar Account with Land Bank under Account no. 0014-0014-25. The duplicate copy of the Remittance Advice should be attached to the Report of Collections and the triplicate copy shall be kept by the cashier or Welfare Officer for reconciliation.
VII. REPORT REQUIREMENTS
The designated cashier shall submit and maintain the following reports/books:
Report Book
Frequency
Time of Submission
Cash Book
Daily
Maintained at post
Report of Collection
Monthly
1st week of the succeeding month
Report of Accountability
Monthly
1st week of the succeeding month
Bank Book
Maintained at post
Statement of Account
Maintained at post
Summary of Collection and Deposits
Weekly
Every Monday of the succeeding week
For compliance.
Adopted: 04 Dec. 2001
(SGD.) WILHELM D. SORIANO
Administrator
I. COVERAGE
All contract workers deployed overseas (land-and sea-based), including those deployed by POEA Hall of Famers except those specified in Section 2 hereof. Extensions or renewals of original contracts by the same employer, explicit or implied shall likewise be covered by this Guidelines; provided that, in cases of implied and/or written contacts with indefinite duration, the assessment shall be based on the standard contract duration applicable to the corresponding occupation groups, but in no case to exceed two (2) years, provided that, if an OFW inks two or more consecutive contracts within one year, he/she shall not be assessed the OWWA fees as long as the total duration of the two or more contracts (inclusive of vacations in-between contracts), does not exceed one continuous year.
Undocumented OFW's who acquire legal status as alien residents with work permits while abroad, and who desire to avail of the OWWA Voluntary Membership Program are likewise covered. If employment term is definite or implied as in the case of extended contracts, assessment shall be based on the standard contract duration applicable to the corresponding occupation group, but in no case to exceed two (2) years.
II. EXEMPTION
OFW's on emergency leave and other similar reasons but returning to the same employer to complete their original contracts but in no case shall exceed the standard contract duration applicable to corresponding occupation groups are exempted.
III. FREQUENCY AND MANNER OF PAYMENT
OWWA contributions/fees shall be processed and paid on a per contract basis. All payments shall be made to OWWA collection officers or to deputized collection officers, as the case maybe. For contracts submitted to the POEA for processing, including those processed by the BALIK-Manggagawa Assistance Center (BMAC) for returning workers, payments shall be made to the OWWA collection officers.
For OFW's who have renewed or shall renew their employment contracts on-site, the payment should be made to designated/deputized Collection Officers on site.
IV. AMOUNT OF CONTRIBUTION
The OWWA contribution shall be TWENTY FIVE DOLLARS (US$25.00) per contract per person. Payments maybe made in US Dollars or its peso equivalent. For peso payments, the exchange rate shall be the conversion rate applicable at the date of payment, as determined pursuant to a previous agreement with the sea-based and land-based sectors, embodied in OWWA Memorandum of Instruction No. 104, series of 1991.
On-site payments maybe in US Dollars or the local equivalent currency based on the prevailing exchange rate thereat.
V. ISSUANCE OF OFFICIAL RECEIPTS AND CERTIFICATE OF INSURANCE COVERAGE
Upon payment of OWWA fee, the designated cashier shall issue an Official Receipt and a Certificate of Coverage to the worker. The OR are distributed as follows:
Original (white)
Payor
Duplicate (pink)
Attachment to the Report of Collection
Triplicate (blue)
Designated Cashier's file Copy
VI. DEPOSIT AND REMITTANCE OF COLLECTION
The cashier shall deposit the collections daily with the OWWA Capital Fund Account with Land Bank of the Philippines under Savings Account No. 1701-0000-01. Deposit slips should be prepared in Triplicate. The duplicate should be attached to the Report of Collection and the triplicate should be retained with the cashier for reconciliation/record purposes. Collections from the regions should be deposited daily with the regional OWWA Account with the Land Bank of the Philippines and should be remitted monthly to the OWWA Capital Fund Account No. 1701-0000-01. Remittance should be done not later than the first week of the succeeding month.
For overseas collections, the cashier or Welfare Officer should open an account preferably with Land Bank's correspondent banks, where daily deposits shall be made. Arrangements with the bank shall be made to ensure that no withdrawals shall be allowed and that only fund transfers to our account with Land Bank shall be permitted. All collections shall be remitted monthly with the OWWA Dollar Account with Land Bank under Account no. 0014-0014-25. The duplicate copy of the Remittance Advice should be attached to the Report of Collections and the triplicate copy shall be kept by the cashier or Welfare Officer for reconciliation.
VII. REPORT REQUIREMENTS
The designated cashier shall submit and maintain the following reports/books:
Report Book
Frequency
Time of Submission
Cash Book
Daily
Maintained at post
Report of Collection
Monthly
1st week of the succeeding month
Report of Accountability
Monthly
1st week of the succeeding month
Bank Book
Maintained at post
Statement of Account
Maintained at post
Summary of Collection and Deposits
Weekly
Every Monday of the succeeding week
For compliance.
Adopted: 04 Dec. 2001
(SGD.) WILHELM D. SORIANO
Administrator