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a. PNP Memorandum Circular No. 2007-012 dated October 10, 2007 entitled “Rules and Procedures in the Selection of PNP Personnel for Secondment and Detail to International Organization and Peacekeeping Missions”;

b. Section 6c Rule III, Civil Service Commission Memorandum Circular No. 40 dated December 14, 1998 re Revised Omnibus Rules on Appointments and Other Personnel Actions;

c. PNP Circular No. 2008-018 dated December 26, 2008, entitled: “Prescribing the Policies, Guidelines and Procedures on Foreign Travel of PNP Personnel”, amending PNP Memorandum Circular No. 2002-017 dated November 16, 2002, entitled: Foreign Travel”;

d. PNP Circular No. 2007-004 dated May 8, 2007, entitled “Revised Guidelines and Procedures on Personnel Action on Detail of Philippine National Police (PNP) Uniformed Personnel to other Government Offices/Agencies”;

e. PNP Memorandum Circular No. 2002-014 dated October 5, 2002, entitled: “Policies, Guidelines, and Procedures on the Processing of Personnel Applying for Secondment with other Government Agencies”;

f. PNP Memorandum Circular No. 2006-010 dated June 14, 2006, entitled: “Assignment with PNP Training Service and Other Similar Institutions of PNP Personnel Returning from the United Nations Missions and those who have undergone more than one (1) month of Foreign Schooling”;

g. Executive Order No. 97 dated April 23, 2002, entitled “Approving and Adopting a Policy Framework and Guidelines for Philippine Participation in UN Peacekeeping Operations”;

h. Policy Framework and Guidelines for Philippine Participation in UN Peace Keeping Operations;

i. United Nations Civilian Police Handbook; and

j. United Nations Selection Assistance Team (UNSAT) Guidelines dated January 1, 2005.

2. PURPOSE AND SCOPE:

This Circular prescribes the rules and procedures governing the selection and deployment/detail of PNP personnel to United Nations and other International Peacekeeping Missions.

3. POLICY:

a. The deployment/detail to the United Nations and other International Peacekeeping Missions/Organizations is not a matter of right but only a privilege bestowed upon qualified PNP personnel.

b. Only vacancies officially referred by the United Nations and other International Organizations shall be processed by the PNP. Individual PNP personnel are prohibited from applying directly to any foreign agencies or organization that published such vacancies.

4. OBJECTIVES:

a. To provide a fair and objective procedure that is based on merit and fitness in the selection of personnel for secondment to international organizations, deployment to UN peacekeeping missions and for other purposes;

b. To give qualified PNP personnel equal opportunity to be selected or nominated to any secondment post to international organizations or deployment to UN peacekeeping missions; and

c. To streamline the deliberation process and ensure that the results of the selection and screening process are beyond reproach.

5. DEFINITION OF TERMS:

a. Active Police Service - refers to the actual performance of police duties.

b. Personnel - refers to active PNP uniformed personnel.

c. Deferment - refers to the act of postponing the deployment of PNP personnel to the mission area.

d. Detail - refers to the movement of an employee from one department or agency to another which is temporary in nature and which does not involve a reduction in rank, status or salary and does not require the issuance of another appointment.

e. Secondment - refers to the movement of an employee from one department or agency to another which is temporary in nature and which may or may not require issuance of an appointment but may either involve reduction or increase in compensation.

f. Peacekeeping - refers to the United Nations presence in the field (normally involving military and civilian personnel), with the consent of the parties, to implement or monitor the implementation of arrangements relating to the control of conflicts and their resolution or to ensure the safe delivery of humanitarian relief.

g. United Nations Department of Peacekeeping Operations (UNDPKO) - refers to the department in the United Nations Headquarters Secretariat directly in charge of United Nations peacekeeping operations.

h. End of Mission (EOM) - refers to the date the tour of duty of deployed PNP personnel in any UN Mission ends which is normally one (1) year from the actual arrival in the mission area.

i. Mission Area - refers to the country and other areas designated by the UN where the peacekeeping operation is being undertaken.

j. United Nations Standby Arrangement System (UNSAS) - refers to the system of establishing a pool of personnel in a UN member country for deployment to mission areas as mandated by UN.

k. United Nations Selection Assistance Team (UNSAT) - refers to the group of personnel selected by UNDPKO to conduct qualifying examination to police officers being offered by a member state for deployment to any UN Mission.

l. UNSAT Examination - refers to the examination administered by the UN Selection Assistance Team to determine competencies of candidates on English communication, vehicle driving and firearm proficiency.

m. UN Mission Qualifying Examination - refers to the qualifying examination administered by the PNP as pre-selection screening of PNP personnel for UNSAT examination.

n. UNSAS Eligible - refers to the PNP personnel who passed the UNSAT in the Philippines, entitling such member eligibility for deployment within a period of eighteen (18) months commencing from the last day of the test, as certified by members of the UNSAT who administered the same.

o. Repatriation - refers to the act of sending a PNP personnel back to the Philippines from a UN mission before his/her scheduled EOM either on the initiative of the UN or the PNP through the Contingent Commander, for failure to meet the UN standards in the mission area, disciplinary reason or due to compassionate and medical grounds. The cost of which if not covered by UN shall be borne by the concerned PNP member.

p. Contingent Commander - refers to a PNP Commissioned Officer designated by the PNP to exercise command and control and overall responsibility for the conduct, welfare and well-being of all members of the PNP contingent in the mission area consistent with UN rules, policies and regulations.

q. Committee - refers to the PNP Selection Committee for UN Missions mandated to conduct screening, selection and deliberation of PNP personnel for secondment or detail to international organizations and peacekeeping missions.

r. Deployment Tracking - refers to the order issued by the UN Department of Peacekeeping Operations authorizing the deployment of police officer/individual to UN mission area indicating the officer/s expected date of arrival and the Tour of Duty (TOD).

s. Extension - refers to the lengthening of the tour of duty beyond the period stipulated in the original agreement or contract of secondment or deployment.

t. Default - refers to the failure to submit/comply with the documentary requirements and/or appear by an applicant during the processing for deployment.

6. QUALIFICATIONS FOR DEPLOYMENT TO UN PEACEKEEPING MISSIONS:

Personnel applying for deployment to UN peacekeeping missions shall undergo the PNP Screening Process to ensure that they satisfy the following minimum standards and qualifications:

a. Applicant must be an UNSAS eligible;

b. Police Commissioned Officer (PCO) applicant must have a rank of at least Police Senior Inspector upon filing of application and Police Non-Commissioned Officer (PNCO) applicant must have a rank of at least Police Officer 3;

c. Applicant must have attained at least five (5) years of active police service (excluding cadetship and Field Training Program (FTP) for Lateral Entry Officers and new PO1s), as of the first day of the UNSAT examination;

d. Applicant must be appointed in permanent status in his/her present rank;

e. Applicant must neither be less than twenty-five (25) years old nor more than fifty-three (53) years old upon actual deployment;

An applicant shall be considered to be twenty-five (25) years of age on his/her twenty-fifth (25th ) birth date and shall be considered more than fifty-three (53) years of age on his fifty-fourth (54th ) birth date;

f. Applicant must have at least one (1) year of recent driving experience and must be in possession of a valid Non-Professional or Professional national or international driving license for at least one (1) year as of the first day of the UNSAT examination;

g. Applicant must be recommended by his/her Unit Commander (Command Group, D-Staff Directors, RDs of PROs, NSUs Directors and District Directors);

h. Applicant must have Performance Evaluation Rating (PER) of at least Very Satisfactory (VS) for two (2) consecutive semestral rating periods immediately preceding the UNSAT examination;

i. Applicant must not have been ever convicted of criminal or administrative offense; has no pending case either administrative/criminal in any body/tribunal or court; a witness to any criminal or administrative case, especially those covered by RA 9165; or a summary hearing officer with unresolved cases;

j. Applicant must not have been repatriated from any previous UN Mission for disciplinary reasons;

k. Applicant must have knowledge on basic computer operations (e.g., Word, Excel, Powerpoint, e-mail and Internet);

l. Applicant mus t have passed the latest Physical Fitness Test (PFT) conducted by DHRDD as well as Medical, Dental and Neuro-Psychiatric Examination; and

m. Applicant must first be cleared by Directorate for Logistics of any firearm accountability prior to his/her mission area.

7. PRIORITY FOR DEPLOYMENT:

Priority for deployment to mission area is as follows:

a. 1^st Priority - PNP personnel who passed the UNSAT Examination but without previous UN Mission deployment. The ranking shall be based on the rating obtained in the UNSAT examination.

b. 2^nd Priority - PNP personnel who passed the UNSAT Examination but with previous UN Mission deployment.

c. The police rank, length of service and educational attainment shall be the criteria to be considered in breaking equal rating. Those with fewer missions shall have priority over those with more missions.

8. DEFAULT:

Personnel after having been nominated for deployment shall be considered in default and will be removed from the priority list under the following circumstances:

a. Non-submission of documentary requirements to the Secretariat on specified date.

b. Failure to report for processing for deployment.

Personnel in default due to justifiable reasons can be re-nominated for deployment to the same mission area as last priority.

9. DEFERMENT:

a. Deferment shall only be allowed once and due to health reasons duly certified by the Director, Health Service.

b. Personnel deferred due to justifiable reasons cited above can be renominated for deployment to the same mission area as last priority.

c. Request for deferment shall be officially made in writing to serve as documentary evidence if any conflict arises.

10. OTHER REQUIREMENTS:

a. Prior to deployment, all personnel shall execute an undertaking stating that he/she:

1) Is not a witness to any ongoing criminal or administrative case, especially those covered by RA 9165; or a summary hearing officer with unresolved cases;

2) Shall observe exemplary behavior and discipline while in the mission area;

3) Shall abide by the PNP Code of Ethics and Professional Conduct;

4) Shall strive to achieve outstanding accomplishment in the performance of assigned tasks in order to bring honor and prestige to the Philippines;

5) Shall never commit any act/s or omission/s that will cause dishonor or disgrace to the PNP;

6) Shall strictly follow all the pertinent Rules and Regulations in any Mission Area; and

7) Shall defray expenses for travel to the Philippines from the area in case of repatriation due to disciplinary reasons.

b. Infraction of the oath of undertaking shall be a ground for repatriation, without prejudice to administrative sanctions against erring personnel.

c. An UNSAS eligible who has no mission experience shall undergo a Pre-Departure Orientation Seminar (PDOS) conducted by the PNP Training Service.

11. SECONDMENT:

a. All applications for secondment to international organization shall be deliberated by the PNP Selection Committee for UN Mission.

b. Approving Authority:

1) Chief PNP-not more than one (1) year;

2) Chairman, Civil Service Commission - more than one (1) year but not to exceed the maximum period of three (3) years except as otherwise provided for by law or as required under bilateral /multilateral agreements; and

c. Personnel shall be allowed one (1) secondment for a maximum period of three (3) years.

12. RESTRICTIONS/OTHER CONSIDERATIONS:

a. Deployment to UN Missions - Personnel shall be allowed a maximum of three (3) separate UN deployments to an international peacekeeping mission, with a maximum of one (1) year tour of duty for each deployment or detail.

1) Provided further, that for purposes of applying the three-mission limit, extension of the mission for more than one (1) month shall be considered as one (1) mission as well as missions which had been considered by the UN as already completed.

2) Provided furthermore, that the three (3) mission limit shall be reckoned on the first PNP deployment in UN Mission in Cambodia.

3) In no case shall the tour of duty be extended except for technical reasons or fortuitous events as provided by UN rules and regulations.

b. Personnel currently deployed to any international peacekeeping mission shall not be eligible for nomination to any secondment post and vice versa. Likewise, those personnel who have been nominated for deployment or secondment shall not be eligible for nomination to another post.

c. Personnel returning from UN peacekeeping mission/secondment shall be required to render service of at least one (1) year in any PNP unit before he/she can be considered for next deployment.

d. Personnel appointed into any of the PNP Technical Services shall not be deployed to an international peacekeeping mission except when their expertise is specifically requested.

e. Third level officers shall not be allowed to be deployed to any UN peacekeeping mission or to any UNDPKO Secondment Post except, for the positions of Deputy Police Commissioner or higher. Provided, however, that those officers who passed the UNSAT examination prior to the approval or effectivity of this Circular shall be exempted from this provision.

f. The composition of the PNP contingent for detail to international peacekeeping missions shall be 40% PCOs and 60% PNCOs, whenever practicable.

g. The total number of personnel deployed to all UN peacekeeping missions shall not exceed 0.5% of the actual strength of uniformed personnel of the Philippine National Police as of the end of calendar year immediately preceding the time of deployment.

h. Prior to departure to the mission area, all PNP personnel must have the necessary travel authority issued by proper authorities.

i. Personnel returning from mission shall be allowed to take the UNSAT examination only after six (6) months from the date of latest End of Mission.

j. All personnel deployed in UN mission shall undergo Medical and Psychological Evaluations in the mission area one (1) month prior to the end of mission and shall submit the medical examination result to the PNP Health Service for evaluation.

k. The Chief, PNP may upon the recommendation of the Contingent Commander, cause the immediate repatriation of any member of a contingent who commits act/s inimical to the best interest of the PNP and the country in general.

13. THE PNP SELECTION COMMITTEE FOR UN MISSIONS:

a. The PNP Selection Committee for UN Missions shall deliberate, select and recommend on the detail of PNP personnel with the United Nations and other international peacekeeping missions. It is composed of the following:

 

1) TDPL	- Chairman
2) DDPRM	- Vice-Chairman
3) DDI	- Member
4) DDL	- Member
5) DDC	- Member
6) DDIDM	- Member
7) DDO	- Member
8) DDHRDD	- Member
9) DDPCR	- Member
10) DEPLS	- Member
11) CESPO	- Member
12) C, WCPC	- Member
13) D, HS	- Member

b. The Committee shall adopt and implement guidelines and other measures for the selection and detail of personnel to UN Missions.

c. The Chairman, PNP Selection Committee shall designate the PNP Contingent Commander in every mission area.

d. The PNP Selection Committee shall be supported by a Secretariat headed by the Chief, United Nations Peacekeeping Operations Center (UNPOC), Directorate for Plans.

e. The Secretariat shall have the following responsibilities:

1) To ensure the proper implementation of this circular as well as resolutions of the Committee

2) To coordinate with other offices, departments and international organizations matters pertaining to international peacekeeping operations;

3) To maintain and update the PNP UN Stand-by List;

4) To prepare the necessary documents pertaining to secondment and detail of PNP personnel to international peacekeeping operations;

5) To ensure the timely dissemination of announced vacancies in the seconded posts of international organizations;

6) To accept and process application of personnel for secondment to the United Nations and other international bodies; and

7) To perform other tasks as may be required by the Committee and this circular.

f. The PNP Selection Committee Secretariat shall assist the UNSAT in the conduct of examination in the country.

14. FUNDING:

All expenses in connection with the mandate of the Committee shall be considered as a priority Command Mandatory Activity and shall be immediately supported by the PNP.

15. PENAL CLAUSE:

Any PNP personnel who violates the provisions of this Circular shall be held administratively liable for GR AVE MISCONDUCT and shall be penalized accordingly.

16. REPEALING CLAUSE:

All existing policies, rules and regulations inconsistent herewith are hereby modified or repealed accordingly.

17. EFFECTIVITY:

This Circular shall take effect after fifteen (15) days from the filing of a copy hereof at the University of the Philippines Law Center in consonance with Sections 3 and 4 of Chapter 2, Book VII of Executive Order No. 292, otherwise known as “The Revised Administrative Code of 1987”, as amended.

Adopted: 29 Apr. 2009

(SGD.) JESUS A VERZOSA, CEO VI
Police Director General Chief, PNP