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(NAR) VOL. 6 NO. 3 / JULY - SEPTEMBER 1995
[ CES (NAPOLCOM) DEPARTMENT CIRCULAR NO. 95-14, June 26, 1995 ]
PROVIDING GUIDELINES ON THE ACCESS TO AND USE OF THE PNP MULTI-TRUNKED RADIO COMMUNICATIONS SYSTEM, SETTING THE RULES AND PROCEDURES ON THE ADMINISTRATIVE CONTROL, MONITORING, SECURITY AND OPERATION AND MAINTENANCE THEREOF AND FOR OTHER PURPOSES
General Provisions
1. MTRS is not a telephone system but a Trunked Radio System where the telephone interface capability is only one of the optional features of the system and is not available to all users due to limited line capacity.
2. By the authority of the Chief of the Philippine National Police or his duly authorized representative, other law enforcement agencies and bureaus under the DILG and the AFP may also be allowed access to and use of the system, likewise subject to the guidelines of this circular.
3. In as much as the system is for Police operations and administration, communications and other public safety assistance, in no case shall non-government organizations and associations or private individuals be allowed access to and use of the system.
4. It is understood, however that all procedures and approvals allowing access to and use of the System shall be subjected to the guidelines of this Circular.
Schedule of Fees
5. For purposes of operating and maintaining the System for optimum capability and service to Government agencies/offices, groups or individuals who may be allowed access to and use of the System shall share/contribute in the expenses for operation and maintenance chargeable at cost and based on the following schedule of fees:
5.1 Non-recurring charges (Activation of units)
5.1.1 Access fees per unit per Talks Group
5.1.1.1 Portable (Handheld unit) P1,500.00 5.1.1.2 Mobile 2,000.00 5.1.1.3 Base 2,000.00
5.1.2 Programming fees/change unit
5.1.2.1 Portable (Handheld unit) P 750.00 5.1.2.2 Mobile 1,000.00 5.1.2.3 Base 1,000.00
5.1.3 Installation fees per unit (Labor only)
5.1.3.1 Portable (Handheld unit) N/A 5.1.3.2 Mobile 5,000.00 5.1.3.3 Base (W/in Metro Manila) 8,000.00
5.2 Monthly fees per unit Talk Group
5.2.1 Portable (Handheld unit) P 300.00 5.2.2 Mobile 400.00 5.2.3 Base (Within Metro Manila) 400.00 5.2.4 Telephone Interconnect (Unit/month) 500.00
6. The access to and use of the system are transactions strictly and purely between the PNP and other law enforcement agencies and bureaus under the DILG and the AFP as the case may be. In no case shall Third Parties, like suppliers, system integrators, contractors, consultants, repair/service shops, shall have the authority or personality to transact or do business, directly or indirectly, with the PNP.
7. The system software and key programs purchased and owned by the PNP for the system shall be for the exclusive use, control and possession of the same; any unauthorized use, control or possession thereof shall be illegal and shall be dealt with accordingly.
8. The PNP reserves the right to deny, interrupt or Cut-off access to and use of the System or reject radio units purchase from illegal sources, unauthorized dealers and suppliers. Those found having violated any provision of this Circular or other pertinent laws; and, those under investigation by the PNP for alleged illegal selling, possession or use of aforesaid system software and key programs, and other related illegal activities.
9. Those allowed access to and use of the System shall provide their own radio units which must be purchased in accordance with Guideline No. 8 herein and other pertinent laws, rules and regulations as prescribed by National Telecommunications Commission (NTC).
Collection and Remittance
10. Subscribers shall be billed directly in their usual place of business/establishment.
11. The bill collector shall be properly designated as "Agent Collecting Officer" and duly bonded.
12. Collections received by the bill collector shall be remitted to the collecting officer, PNP Finance Service who in-turn shall deposit the same to an authorized government depository bank as a Trust Liability Account.
13. A record of collection shall be maintained subject to Management Audit. Official receipts shall be used in acknowledging receipt of payment of subscribers. The official receipt shall be duly numbered and declared accountable forms and shall be registered at the Office of the Director for Comptrollership to avoid irregularities.
14. The Agent Collecting Officer shall furnish the Comptroller of the PNP COMMEL Service who is maintaining and operating the Multi-Trunk Radio System a monthly collection report. (copy furnish Directorate for Comptroller).
Accounting of Funds
15. Collections from access to and use of MTRS maintenance and operation shall be taken up as Trust Receipts by the Accounting Office of the concerned Government installation.
Disbursement of Funds
16. Collections shall be utilized for the repair and maintenance of the PNP MTRS. Based on this collection, a Program of Expenditures shall be prepared and submitted for approval of the DILG which shall be the basis of the utilization. Disbursement shall be made only on a duly approved Disbursement Voucher.
Responsibilities
17. PNP COMMEL Service
| 17.1 | Supervise the billing, collection and remittance to collecting officer, PNP Finance Service. |
| 17.2 | Account for all moneys received from bill collectors. |
18. PNP Finance Service
| 18.1 | Responsible for the collection of bills in close coordination with PNP COMMEL Service |
| 18.2 | Maintain a separate account for MTRS related collections and disbursement. |
Confidential Information
19. All data or information determined as confidential and classified by the Secretary or his duly authorized representative, shall be treated accordingly and shall not be divulged or declassified to any other party without prior written authority.
Repair and Maintenance and Programming
20. Those allowed access and use of the System shall be responsible for the repair and maintenance of their own radio units.
21. Only radio units compatible with the System programmed in the manner that the same will not either destroy or affect the integrity of the System shall be allowed access to and use of the system.
22. Programming of the radio units shall be done only by duly authorized personnel of the PNP.
Administrative Control and Security
23. For security, administrative control and protection of the System, radio units not technically capable of being monitored through the PNP "System Watch", both on their individual Identification Number's (ID's) and corresponding "Talk Group" ID's, shall not be allowed access to and use of the System in terms of, but not limited to, usage, abuse, illegal cloning and in cases contrary to the Radio Laws, Rules and Regulations, and other appropriate policies of the PNP.
24. All radio units that cannot be regulated, as stated in No. 22, either due to technical limitations or concealment of technical information to avoid monitoring, shall not be allowed access to and use of the system.
25. All radio "Call Signs" shall emanate from "PNP Centracom" and the same shall correspond to a specific radio unit Identification Number.
Disabling Access and Use
26. All radio units found having gained access to the system without authority from the CPNP or using an unregistered "Call Sign" shall be immediately and completely disabled without prior notice.
27. The PNP shall have the role and full authority to disable completely or partially any radio unit, without prior notice, found having violated the Radio Laws, Rules and Regulations, and in unavoidable technical cases impairing the configuration and service of the system.
28. Accredited group users shall be responsible and jointly liable for the conduct and action of its authorized radio users.
Requirements for Access and Use
29. The following requirements shall be submitted and complied with prior to allowing access to and use of the System, to wit:
| 29.1 | An official request to the DILG Secretary, duly signed by the Head of the agency, office, or group attesting to the following: |
29.1.1 Intention to avail of the services of the System.
29.1.2 Compliance to submit all the requirements prior to being allowed access to use and use of the System;
29.1.3 Certification indicating that subject radio units shall be for Official Use Only
29.1.4 Willingness to abide by herein Circular, Radio Laws and other rules and regulations being implemented or to be implemented by the Department.
| 29.2 | Technical evaluation/approval from a duly authorized PNPCES official indicating additional subscriber can still be accommodated by the system. |
| 29.3 | Certificate of Ownership, signed by the Head of Agency, office or group indicating the model and serial numbers of the radio units; |
| 29.4 | Official receipts of the radio units to establish the source thereof; |
| 29.5 | NTC - approved Dealer's Report on the radio units; |
| 29.6 | Memorandum of Agreement (MOA) between the Head of agency, office or group and the PNP. |
30. The PNP shall have the right to require additional proof documents it may deem necessary to establish the legitimacy of the radio units.
Memorandum of Agreement
31. Guided by the provision of this Circular, a Memorandum of Agreement (MOA), referred to in No. 29.6, shall be entered into between the PNP and the Applicant-agency, office or group, as the case may be, as a requirement for allowing access to and use of the System.
32. Any violation of the foregoing provisions shall be considered sufficient ground for immediate denial of access to or use of the System; and, shall be dealt with accordingly.
33. Any Department Circular, Memorandum, Order, Rules and Regulations or other Issuances inconsistent herewith are hereby deemed modified, altered, amended or repealed accordingly.
Effectivity
This Department Circular, shall take effect fifteen (15) days after its registration with the University of the Philippines Law Center consistent with the provisions of the Administrative Code of 1987.
Adopted: 26 June 1995
(SGD.) RAFAEL M. ALUNAN III
Secretary
Department of Interior & Local Government