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(NAR) VOL. 25 NO. 1 / JANUARY - MARCH 2014
[ DOLE DEPARTMENT ORDER NO. 133-13, S. OF 2013, December 26, 2013 ]
GUIDELINES FOR THE DEPLOYMENT OF THE ENHANCED PHIL-JOBNET WEB-BASED APPLICATION SYSTEM
A. Objectives
In general, this Guidelines aims to ensure the effective and smooth implementation of the Enhanced Phil-JobNet (E-PJN) System through the provision of standards and procedures, as well as the delineation of roles and responsibilities of all offices, clients and stakeholders.
Specifically, this Guidelines aims to ensure that:
1) | Jobseekers are protected against fraud, deceit and illegal recruitment; |
2) | Only establishments duly registered and accredited can post job vacancies and hire job applicants in order to prevent fly-by-night or bogus establishments; |
3) | The number and job vacancies posted are valid; |
4) | The system will provide accurate, timely, and relevant labor market information; and |
5) | The system will eliminate duplicate entries and records of jobseekers, establishments, and job vacancies. |
B. Coverage
1) | Any establishment duly recognized by the Philippine government agencies/authorities with Tax Identification Number (TIN) issued by the Bureau of Internal Revenue (BIR); and registered and accredited by the Bureau of Local Employment (BLE) and/or DOLE Regional/Field Offices may post job vacancies and use the E-PJN services for free. |
2) | Any person fifteen (15) years old and above may register for free either as an applicant searching for available jobs and any person of legal age can transact a business or serve as a representative of an establishment. |
3) | All DOLE Regional or Field Offices and Public Employment Service Offices (PESOs) are authorized to use the E-PJN in encoding walk-in job applicants and/or National Skills Registry System (NSRS) registrants. However, in areas with weak/intermittent or no available internet connection, the SRS Offline Windows/Desktop Application is recommended for registration prior to uploading in the E-PJN System. |
C. Requirements
1) | Registration. All current Phil-JobNet users such as, DOLE Regional/Field Office employment focal person, PESO employment officers/IT personnel, establishments’ authorized representatives, jobseekers, and other prospective users are required to undergo a one-time registration and accreditation process for establishments to access the E-PJN services and functionalities by using their own email account and desired password. |
2) | Role of DOLE Regional/Field Offices and PESOs. The DOLE Regional/Field Office employment focal person and PESO employment officers/IT personnel shall formally inform the E-PJN System Administrators through the BLE for the system ‘Role Assignment’ and ‘PESO ID Association’ upon successful registration by sending official communication through email at pjn_team@yahoo.com or fax number (02) 527-2421. |
3) | Establishment Accreditation. Accreditation of establishments shall be carried out by the DOLE Regional or Field Offices upon submission of the following documentary requirements:
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4) | Establishment Authorized Representative. The authorized representatives must submit “Authority to Represent” (E-PJN Form 1) signed by the establishment’s authorized officer for approval of the DOLE Regional/Field Offices to be associated with the establishment’s E-PJN account. |
5) | Job Vacancy Posting. Only accredited establishments and duly authorized contact persons are allowed to post job vacancies in the E-PJN. |
6) | Job Fair Pre-registration. Online pre-registration of job applicants may be allowed in any particular Job Fair. |
7) | Walk-in job applicants and NSRS Registrants. All walk-in job applicants and NSRS registrants may fill-out the NSRS registration form and submit it to the PESO employment officer for evaluation and encoding to the E-PJN system or to the NSRS Offline application system in areas with no available internet connection. |
D. Roles and Responsibilities
The implementation of the E-PJN is a joint responsibility of the BLE, DOLE Regional/Field Offices, and PESOs. To ensure its effective implementation, the following duties and responsibilities shall be undertaken by the following offices and entities:
1) | BLE shall:
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2) | DOLE—ROs/FOs shall:
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3) | PESOs shall:
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4) | Establishment’s Authorized Representative shall:
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5) | Jobseekers shall:
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E. Database Maintenance
As part of the Phil-JobNet database maintenance and in order to further improve the quality of data and information stored in the system, the E-PJN System Administrators of BLE will implement a data cleansing process for both the job applicants and establishments’ information. Data cleansing is the process of removing inaccurate and duplicate records. The following rules will be observed:
1) | Jobseekers and establishments with existing account in the current Phil-JobNet will be given thirty days (30) or one (1) month from the effectivity of this Order to correct and update all information related to their respective account in the E-PJN website. The current version of Phil-JobNet website will be available and accessible during this transition period and online users are advised to update their accounts to the E-PJN version (www.philjonnet. dole.gov.ph) through an advisory in the current Phil-JobNet website (www.phil-job.net). |
2) | Establishments with erroneous TIN shall re-submit their BIR Certificate of Registration (Form 2303) for validation purposes. The TIN will serve as the unique key identifier of an establishment to eliminate duplicate information or records. |
3) | Jobseekers with duplicate records shall select one record to be activated/ upgraded during the sign-up and registration process in the E-PJN. |
4) | All inactive jobseeker's account/record within the prescribed period of three (3) months shall be tagged or transferred to a dormant-status record, and will be excluded from the list of job matches of establishment. |
F. Repealing Clause
All previous issuances, agreements or procedures inconsistent herewith are hereby superseded or modified accordingly.
G. Effectivity
This Order shall take effect immediately.
(SGD) ROSALINDA DlMAPILIS-BALDOZ
Secretary