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2.1     To require foreign carriers (sea vessels and aircrafts) or their authorized agent   to   electronically  transmit  cargo   information  to   the   Bureau’s Advanced Manifest System for risk management, anti-terrorism, law enforcement and other related purposes;

2.2     To allow qualified importer or his authorized representative to process in advance the goods declaration prior to the arrival of shipment and determine the pre-assessed customs duties, taxes and other charges as well as the necessary documentary requirements;

2.3     To prescribe the detailed procedures on the submission of online cargo manifest hardcopy and other documents required by BOC; and

2.4     To expedite the release of legitimate cargo upon arrival in the Philippines.

3.1     Air Way Bill (AWB) - shall refer to a transport document for airfreight used by airlines and international freight forwarders which specifies the holder or consignee of the bill who has the right to claim delivery of the goods when they arrive at  the  port of  destination. It  is  a  contract of  carriage that includes carrier conditions, such as limits of liability and claims procedures. In addition, it contains transport instructions to airlines and carriers, a description of the goods, and applicable transportation charges.^[1]

3.2 Authorized Agent - shall refer to a person who represents a shipping line  or an airline and who by written authority duly registered in the Bureau has been designated to act for and in place of a shipping line or airline in all formalities connected with the entry and departure of its vessel or aircraft, crew, passengers, cargo, baggage, mail or stores.^[2]

3.3     Bill  of  Lading (B/L)  -  shall  refer  to  a  transport document issued  by shipping lines, carriers and international freight forwarders or non-vessel operating  common  carrier  for  water-borne  freight.  It  is  a  contract  of carriage between the carrier and the shipper which defines the liabilities of each party. The holder or consignee of the bill has the right to claim delivery of the goods at the port of destination.^[3]   It may refer to a Master Bill of Lading or a House Bill of Lading.

3.4     Break-bulk Cargo - shall refer to non-containerized general cargo stored in boxes, bales, pallets or other individual units to be loaded onto or discharged from vessels or aircrafts, not shipped in containers or in bulk.^[4]

3.5    Bulk Cargo - shall refer to cargoes in a mass of one commodity not packaged, bundled, bottled or otherwise packed.^[5]

3.6     Cargo Manifest - shall refer to the detailed list of cargo (freight) on board a vessel or aircraft giving the commercial particulars of the goods, such as transport   document   numbers,   consignors,  consignees,   marks   and numbers, number and kind of packages, weight, descriptions, quantities of the goods and destination. This also refers to both Inward and Outward Foreign Manifests.^[6]

3.7    Cargo Targeting System (CTS) - shall refer to a cargo manifest risk assessment solution developed by the WCO to enable its Members to carry out international best practice cargo risk assessment to manage risk and facilitate trade and thus implement key parts of the WCO’s SAFE Framework of Standards and Kyoto Convention.

3.8     Carrier - shall refer to the juridical entities responsible for the transport of goods such as airlines, shipping lines, international freight forwarders, cargo consolidators, non-vessel operating common carriers and other international transport operators.^[7]

3.9     Co-Loader - shall refer to a consolidator who cannot fully fill up a container and utilizes the services of another consolidator (master loader) to assume the responsibility of transporting cargoes from named port/point of origin to named port/point of destination. Co-loader acts as the shipper in its relationship to the master loader. It could also refer to a shipping line using the services of another shipping line for the transport of the former’s cargo from the port of origin to the port of destination.

3.10  Commercial  Invoice  -  shall  refer  as  a  legal  document  between  the supplier and the customer that clearly describes’ the sold goods, and the amount due on the customer. The commercial invoice is one of the main documents used by customs in determining customs duties.

3.11   Consignee - shall refer to the party appearing in the transport document to whom delivery of the shipment may be lawfully made in accordance with the contract of carriage.^[8]

3.12  Consolidated Cargo Manifest (CCM) - shall refer to a true and accurate manifest, of all the individual shipments in the consolidation destined and intended to be unloaded at a port entry in the Philippines, submitted as rider to the inward foreign manifest of the carrying vessel or aircraft.^[9]

3.13  Consolidator - shall refer to a juridical entity which procures transport of goods by sea or air and issues house bill of lading or house airway bill to consignors of shipments under its solicitation, to whom it directly assumes the abilities and responsibilities of a carrier for the transportation of such goods from the point of receipt to the point of destination of such goods, and ships the shipments together in its name consigned to its Deconsolidation Agent in the Philippines.^[10]

3.14   Deconsolidation Agent - shall refer to the agent of the cargo consolidator in the Philippines that provides services to deconsolidate shipments, orders, goods, etc. to facilitate distribution.^[11]

3.15  Feeder Vessel - shall refer to a vessel which is normally small in size compared to a mother vessel, serving between smaller ports and major ports; in other words, a feeder vessel either brings export cargoes from a smaller port to the major, or receives import cargoes from the mother vessel at a major port for transport to a smaller port.^[12]

3.16   Foreign Port - shall refer to a port or place outside the jurisdiction of the Philippines.

3.17  Freight  Forwarder  -  shall  refer  to  an  agent  who  acts  on  behalf  of importers, exporters or other companies to organize the safe, efficient and cost-effective transportation of goods; specializes in arranging storage and shipping of goods; generally provides full range of services including: tracking inland transportation, preparation of shipping and export documents, warehousing, booking cargo space, negotiating freight charges, freight consolidation, cargo insurance, filing of insurance claims, document delivery, deconsolidation and freight collection servicers and usually also operates as NVOCC.

3.18   House Bill of Lading (HBL) - shall refer to a bill of lading covering a single, individual shipment or consignment issued by the international freight forwarder, NVOCC or a consolidator to the respective shippers containing the names and addresses, respectively, of both the consignor or sender and the consignee or receiver and the detailed, specific description of the goods shipped through sea.^[13]

3.19   International Freight Forwarder - shall refer to a juridical entity that acts as a cargo intermediary and facilitates transport of goods on behalf of its client and may issue its House Bill of Lading or House Airway Bill, which can also perform other forwarding services such as but not limited to negotiating freight rates, preparing documents, advancing freight payments providing packing or crating, trucking and warehousing, engaging as an agent or representative or of a foreign non-vessel operating as a common master bill of lading or air waybill/de-consolidator named in the master airway bill as consignee of a consolidated shipment, and other related undertakings.^[14]

3.20  Load Port Survey (LPS) Report - shall refer to the report issued by an Accredited Cargo Surveying Company (ACSC) for bulk or break-bulk cargo to be imported into the Philippines. The report shall be submitted to the Bureau directly from the ACSC in a secured electronic format.^[15]

3.21  Master Airway Bill (MAWB) - shall refer to an airway bill issued by an air carrier to an international air freight forwarder or consolidator.^[16]

3.22   Master Ocean Bill of Lading (MBL) - shall refer to an ocean bill of lading issued by ocean carrier to an international freight forwarder, NVOCC or a consolidator.^[17]

3.23  Non-Vessel Operating Common Carrier (NVOCC) – shall refer to an entity, which does not own or operate a vessel that provides a point-to- point  service  which  may  include  several  modes  of  transport  of  full container load and less container load (LCL) shipments and issues corresponding transport document.^[18]

3.24  Packing List - shall refer to the itemized list of articles usually included in each shipping package, giving the quantity, description, and weight of the contents.

3.25   Port of Entry -shall refer to the first Philippine port of call of a foreign carrier. These shall be the ports designated as such by applicable laws or by the President in the exercise of his authority to open or close any port.^[19]

3.26  Port of Loading - shall refer to a place where shipments are loaded and secured aboard a vessel. It may or may not be the same as port of origin.^[20]

3.27  Port of Discharge - also called Port of Unloading, shall refer to a place where a vessel, ship, aircraft or train unloads its shipments, from where they will be dispatched to their respective consignees.

3.28   Port of Origin- shall-refer to a place from where a shipment originated (began its journey towards its destination).

3.29   Ship Agent - shall refer to the servant of the master and owners of the vessel or the “principal”, which acts as the local representative of the principal, providing local knowledge and expertise and ensuring that the principal’s requirements are performed with utmost efficiency & dispatch; and accordingly, which possesses the capacity to be fully conversant with all the appropriate regulations and requirements relating to the port, area or sector in which it operates, to have a wide range of relevant contacts and be well-established to provide the level of service and support the principal needs.^[21]

3.30 Shipper - shall refer to the owner or person for whose account the ocean transportation of cargo is provided.^[22]

3.31 Shipping Line - shall refer to a juridical entity that transports cargoes aboard ships or vessels across oceans or seas.^[23]

3.32   Stowage Plan - shall refer to the assignment of containers to slots in a vessel. Stowage plans are generated by stowage coordinators before a vessel reaches its destination port.

3.33   Value Added Service Provider or Accredited Information Processor (AlP) - shall refer to those entities accredited by the Bureau to facilitate electronic transactions with the Customs ICT System.

4.1   Advance Submission of Cargo Manifest and Consolidated Cargo Manifest (CCM). A true and complete copy of the cargo manifest and CCM shall be electronically sent in advance by the shipping company, NVOCC, freight forwarder, cargo consolidator, or their authorized aqents24 within the following cut-off period prior to the arrival of the carrying vessel at the port of entry:

4.1.1    If the transit time from port of origin to port of entry is at least seventy-two^[25] (72) hours, the Cargo Manifest and CCM must be electronically submitted to the Bureau twenty-four (24) hours prior to the arrival of the carrying vessel at the port of entry; and

4.1.2     If the transit time from port of origin to port of entry is less than seventy-two (72) hours, the Cargo Manifest, and CCM must be electronically submitted to the Bureau twelve (12) hours prior to the arrival of the carrying vessel at the port of entry.

4.2    Advance Submission of Cargo Declaration and Consolidated Cargo Manifest (CCM) for Aircraft. A true and complete copy of the cargo manifest and CCM shall be electronically sent in advance by the airline, air express operator, air freight forwarder and de-consolidator within the following cut-off period before the arrival of the aircraft at the port of entry:

4.2.1     If the port of loading is in Asia, the submission of e-Cargo Manifest and CCM must be one (1) hour before arrival of the aircraft; and

4.2.2     If the port of loading is other than Asia, the submission of the e- Cargo Manifest and CCM must be four (4) hours before arrival of the aircraft.

4.3   Submission of Advance Cargo Manifest in PDF. The electronic submission of the Cargo Manifest, and CCM shall be in a searchable Portable Document Format (PDF) through the accredited Value-Added Service Provider (VASP)/Accredited Information Processor (AlP) of the Bureau to the BOC Advanced Manifest System and to the Cargo Targeting System (“CTS”).

Submission of searchable PDF of Cargo Manifest and CCM in the BOC Advanced Manifest System/Container Targeting System is different from the electronic manifest submission to the BOC E2M System.

Submission of the PDF Cargo Manifest and CCM by the freight forwarder, consolidator or shipping line’s co-loader can be done prior to the submission of the vessel operator.

4.4    Contents of Cargo Manifest and CCM. The following information must appear in the inward foreign manifest (IFM) and consolidated cargo manifest (CCM) for each cargo listed therein as may be applicable:

4.4.1     Port of discharge or destination;

4.4.2     Customs registry number;

4.4.3     Bill of Lading or Air Way Bill number;

4.4.4    Marks and numbers of cartons, drums, boxes, crates and others forms of protective packaging;

4.4.5    Container and seal number, for sea vessel if containerized and initials FCL, if full container load, and LCL, if less container load;

4.4.6     Number of packages;

4.4.7     Kinds of packages;

4.4.8     Contents of description of cargo;

4.4.9     Name of Shipper and address

4.4.10   Name of Consignee and address

4.4.11   Gross weight in kilograms or metric tons;

4.4.12   Measurement in cubic meters;

4.4.13   Quantity;

4.4.14   Port of origin;

4.4.15   Name of Notify party and address;

4.4.16   Voyage number or Flight number;

4.4.17   Carrier Identifier;

4.4.18   Registry number;

4.4.19   Place of registry of vessel;

4.4.20   IMO Number of vessel; and

4.4.21   Intended destination in case of transshipment.

4.5    Cargo Description. Cargo description in the Cargo Manifest and the CCM shall  be  precise  enough  to  enable  the  Bureau  to  identify  the  goods intended to be discharged in the port and take pre-emptive action if warranted.  Generic  descriptions  stated  in  the  Cargo  Manifest  of  the carrying vessel such as FAK (Freight All Kinds), general cargo and/or similar terminologies shall not be allowed and shall be considered as failure to exhibit the required document. Only Master B/L or Master AWB are allowed to use cargo description as “Consolidated Balikbayan Box” (for freight forwarder handling balikbayan boxes only) or “Consolidated Cargo” (for freight forwarder handling non-balikbayan boxes).

4.6    Other Required Information in the Submission of E-IFM and E-CCM. In addition to the mandatory information required, the e-IFM and e-CCM submitted to the Bureau must also include information as to the value of the goods and freight charges. The collection, recording, storage, maintenance, processing, sharing of data and information; and maintenance of  data  information  obtained  under  this  section  shall  be secured and consistent with the principles and policy of Republic Act No 10173, also known as The Data Privacy Act.

4.7    Sanctions in Case of Failure to Supply Advance and Requisite IFM and CCM. The party failing to submit the required information within the period as prescribed in the preceding section shall be subject to the payment of imposable fines prescribed in Section 1412 of the Customs Modernization and Tariff Act (CMTA) without prejudice to whatever additional recourse the BOC may pursue against the delinquent shipping line, NVOCC, consolidator, co-loader, or break-bulk agent.

Late submission of e-Cargo Manifest and CCM shall only be excused under the following circumstances and not be subjected to penalty:

4.7.1    Force  majeure or  other  unforeseen circumstances beyond the control of the carrier or his agent;

4.7.2    Technical problems of the customs; and

4.7.3    Other analogous circumstances

In any of the above circumstances, submission of IFM/CCM is allowed within twenty-four (24) hours from the cessation of the incident.

4.8 Submission of Copy of Bill of Lading. The shipping company, NVOCC, freight forwarder, cargo consolidator, or their authorized agents shall likewise submit an electronic copy of the Master Bill of Lading/Airway Bill and House Bill of Lading/Airway Bill, as the case maybe, in searchable PDF through the VASP/AIP to the BOC Advanced Manifest System at least twenty-four (24) hours prior to the arrival of the vessel or aircraft. The consignee shall also ensure the submission of the copy of Bill of Lading to the Bureau, otherwise he shall be held liable for non-compliance and may be subject to the payment of imposable fines in accordance with existing customs laws and regulations without prejudice to whatever additional recourse the BOC may pursue against the delinquent consignee.

4.9    Contents  of  the  Bill  of  Lading.  The  required  information  are  the following:

4.9.1    PH Customs Registry Number, if available
4.9.2    B/L or AWB Number;
4.9.3    Master B/L or Master AWB, if available
4.9.4    Port of Loading;
4.9.5    Port of Discharge;
4.9.6    Name of Shipper;
4.9.7    Address of Shipper;
4.9.8    Name of Consignee;
4.9.9    Address of Consignee;
4.9.10   Name of Notify Party;
4.9.11   Address of Notify Party;
4.9.12   Marks and numbers of cartons, drums, boxes, crates and others forms of protective packaging;
4.9.13   Kinds of packages e.g. cartons, boxes, crates, drums, etc;
4.9.14   Container Information (container number, size of container, seal number, load indicator as FCL, if full container load and LCL, if less container load and sealing party (for sea vessel only);
4.9.15   Number of packages;
4.9.16   Gross weight in kilograms;
4.9.17   Specific description of cargo;
4.9.18   Measurement in cubic meters;
4.9.19   Value of Goods;
4.9.20   Freight Charges;
4.9.21   Insurance;
4.9.22   Handling Information (optional)

4.10  Submission of Other Documents by the Consignee. The carrier or its authorized agent shall obtain from the shipper the Commercial Invoice and Packing List for submission in searchable PDF to the Bureau’s Advanced Manifest System at least twenty-four (24) hours prior to the arrival of the vessel or aircraft. The consignee shall be held liable for non-compliance of the shipper and may be subject to the payment of imposable fines in accordance with existing customs laws and regulations without prejudice to whatever additional recourse the BOC may pursue against the delinquent consignee.

4.11  Submission  of  Stowage  Plan  and  Containers  Discharging  List. Shipping line, NVOCC, or their authorized agent shall submit the Stowage Plan and Container Discharging List within the cut-off period prescribe in 4.1 of this Order. The shipping line, NVOCC, or their authorized agent shall be held liable for non-compliance and may be subject to the payment of imposable fines in accordance with existing customs laws and regulations without prejudice to whatever additional recourse the BOC may pursue against the delinquent shipping line, NVOCC, or their authorized agent.

4.12  Submission of Load Port Survey Report. The Bureau’s accredited cargo surveying company shall submit the load port survey report in searchable PDF to the Bureau’s Advanced Manifest System at least twenty-four (24) hours before the arrival of the vessel. The ACSC shall be held liable for non-compliance and may be subject to the payment of imposable fines in accordance with existing customs laws and regulations without prejudice to whatever additional recourse the BOC may pursue against the delinquent ACSC.

4.13  Submission of Supplemental Cargo Manifest to BOC AMS. Cargoes/ containers not listed in the IFM but are otherwise recorded in the Stowage Plan  shall  be  covered  by  a  Supplemental  Manifest  which  shall  be submitted not later than forty-eight (48) hours from date of discharge of the last package from the vessel.

Cargoes/containers not listed in the IFM and Stowage Plan shall be covered by a Supplemental Manifest which shall be submitted not later than twenty-four (24) hours from date of discharge of the last package from the vessel.
 
For the case of aircraft, Supplemental Manifest shall be submitted not later than twenty-four (24) hours from date of discharge of the last package from the aircraft.

For failure to transmit the required Supplemental Manifest to the Bureau’s AMS within the prescribed period, the shipments that ought to be reported through said Supplemental Manifest shall be considered un-manifested and shall undergo seizure and forfeiture proceedings.

4.14  Naming File Convention. The standard naming file convention for each type of documents are as follows:

4.14.1   For IFM

Origin - Maersk_04052018191900.pdf

Where:
Maersk - Shipping Line
04052018191900 - Date and Time Stamp

Transit - Maersk_MSK0001-18_P02B_04052018192000.pdf

Maersk - Company Name MSK0001-18 - Registry Number P02B - Port Code
04052018192000 - Date and Time Stamp

4.14.2   For CCM

CCM_ROYALCARGO_ROYALCARGO_04052018191900.pdf

Where:
CCM - Default Code to identify the file as Consolidated Cargo Manifest
ROYALCARGO- Shipper
ROYALCARGO- Consignee
04052018191900 - Date and Time Stamp

4.14.3   For Copy of Bill of Lading

BOL_BL12345_LMSTRADING_04052018192000.pdf

Where:
BOL - Default Code to identify the file as Bill of Lading

BL12345 - BL Number
LMSTRADING - Consignee
04052018192000 - Date and Time Stamp

4.14.4   For Invoice

INVOICE_INV-201712-001_LMSTRADING_04052018192000.pdf

Where:
INVOICE - Default Code to identify the file as Invoice

INV-201712-001 - Invoice Number
 
LMSTRADING - Consignee
04052018192000 - Date and Time Stamp

4.14.4   For Packing List

PACKINGLIST_BL12345_LMSTRADING_04052018192000.pdf

Where:
PACKINGLIST - Default Code to identify the file as Packing List
BL12345 - BL Number
LMSTRADING - Consignee
04052018192000 - Date and Time Stamp

4.14.5   For Stowage Plan

STOWAGEPLAN_MSK0001-18_P02B_04052018192000.pdf

Where:
STOWAGEPLAN - Default Code to identify the file as Stowage Plan
MSK0001-18 - Registry Number
P02B - Port Code
04052018192000 - Date and Time Stamp

4.14.6   For Container Discharging List

CONTAINERDISCHARGINGLIST_MSK0001-
18_P02B_04052018192100.pdf

Where:
CONTAINERDISCHARGINGLIST - Default Code to identify the file as
Container Discharging List
MSK0001-18 - Registry Number
P02B - Port Code
04052018192000 - Date and Time Stamp

4.14.7   For Load Port Survey Report

LPSR_ BL12345_MSK0001-18_04052018192100.pdf

Where:
LPSR - Default Code to identify the file as Load Port Survey Report
BL12345 - BL Number
MSK0001-18 - Registry Number
04052018192100 - Date and Time Stamp

4.15 Communication Dissemination. The consignee is responsible to disseminate this CMO to their foreign suppliers so that the suppliers may also inform the ship owners from whom they charter their carriers.

4.16  Submission of searchable PDF manifest and in BOC Advanced Manifest System/ CTS is different from the electronic manifest submission to BOC E2M System.

4.17  Submission of manifest by the freight forwarder, consolidator or shipping line’s co-loader can be done prior to the submission of the vessel's operator.