(NAR) VOL. 22 NO. 3, JULY - SEPTEMBER 2011
1. BAC — Refers to the Bids and Awards Committee of the DSWD Central Office and Field Offices established in accordance with R.A. 9184 and its RIRR.
2. BAC Secretariat — Refers to the main support unit of the DSWD BAC whether at the Central Office or at the Field Office.
3. Bidder — Refers to an eligible contractor, manufacturer, supplier, distributor and/or consultant competing for the award of a contract in any procurement by the GOP.
4. Competitive Biding — Refers to a method of procurement which is open to participation by an interested party. Also used interchangeably with the term "Public Bidding".
5. Consulting Services - Refer to services for infrastructure projects and other types of projects or activities of the GOP requiring adequate external technical and professional expertise that are beyond the capability and/or capacity of the government to undertake such, as, but not limited to: (i) advisory and review services; (ii) pre-investment of feasibility studies; (iii) design; (iv) construction supervision; (v) management and related services; and (vi) other technical services or special studies.
6. Goods — Refer to all items, supplies, materials and general support services, except consulting services and infrastructure projects, which may be needed in the transaction of public businesses or in the pursuit of any government undertaking, project or activity, whether in the nature of equipment, furniture, stationery, materials for construction, or personal property of any kind, including non-personal or contractual services such as the repair and maintenance of equipment and furniture, as well as trucking, hauling, janitorial, security, and related or analogous services, as well as procurement of materials and supplies provided by the procuring entity for such services.
7. GPPB — Refers to the Government Procurement Policy Board created in accordance with Rule XX of the RIRR of R.A. 9184.
8. Infrastructure Projects — Include the construction, improvement, rehabilitation, demolition, repair, restoration or maintenance of roads and bridges, railways, airports, seaports, communication facilities, civil works components of information technology projects, irrigation, flood control and drainage, water supply, sanitation sewerage and solid waste management systems, shore protection, energy/power and electrification facilities, national buildings, school buildings, hospital buildings and other related construction projects of the government.
9. PHilGEPS — Refers to the Philippine Government Electronic Procurement System, which is the procurement portal of the Republic of the Philippines.
10. Procuring Entity — Refers to the DSWD which comprises its central office, bureaus, services, divisions, units and regional offices procuring Goods, Infrastructure Projects and Consulting Services.
11. Registration — Refers to the submission of Class "A" documents by prospective bidders for faster eligibility check and issuance by the BAC of a certificate of registration.
CLASS "A" ELIGIBILITY DOCUMENTS CHECKLIST
TAB Legal Documents REQUIREMENTSA. Registration certificate from Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives
B. Mayor's permit issued by the city or municipality where the principal place of business of the prospective bidder is located
Technical Documents C. Statement of the prospective bidder of all its ongoing and completed government and private contracts, including contracts awarded but not yet started (Note: A Prospective bidder must comply with the relevant period for the contract to be covered, as prescribed in the Bidding Documents for every public bidding it intends to participate into.) D. For procurement of infrastructure projects only;
- A valid Philippine Contractors Accreditation Board (PCAB) license and registration (Note: A prospective bidder must have a PCAB license that is applicable to the type and cost of every contract its will be bidding into.)
E. For procurement of consulting services only: - Statement of the consultant specifying its nationality and confirming that those who will actually perform the service are registered professionals
authorized by the appropriate regulatory body to practice those professions and allied professionsFinancial Documents F. The prospective bidder's audited financial statements, showing, among others, the prospective bidder's total and current assets and liabilities, stamped "received" by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions, for the preceding calendar year (Note: A prospective bidder must submit audited financial statements which should not be earlier than [2] years from the date of bid submission for every public bidding it intends to participate into.)
G. For procurement of goods and infrastructure projects only: - The prospective bidder's computation for its Net Financial Contracting Capacity (NFCC) or a commitment from a Universal or Commercial Bank
to extend a credit line in favor of the prospective bidder if awarded the the contract to be bid
a. Official Receipt (OR) of payment of registration fee;
b. Duly accomplished registration form; and
c. Class "A" eligibility documents (originals or certified true copies)
1. Create a TWG with a minimum of three (3) members coming from a pool of technical, financial or legal experts in the DSWD, which shall aid the BAC in the examination, validation, and verification of the application submitted by a registrant.
2. Identify deviations, if any, committed by any registrant in the registration process.
3. Ensure that the registration process is in faithful compliance with the provisions of theRIRRofR.A.9184.
4. Approve or disapprove the application for registration.
5. Issue Certificate of Registration.
1. Issue registration form and provide instructions to registrants.
2. Safekeep and maintain the documents submitted by registrants.
3. Update the BAC members of any amendment or revision in the registration process prescribed under the RIRR of R.A. 9184.
1. Provide the BAC a detailed evaluation of the documents submitted by a registrant together with its corresponding recommendation.
1. Issue an Official Receipt (OR) to registrant for payment of the prescribed registration fee.
1. Issue an Order of Payment to registrant prior to payment of registration fee with the Cash Division.