(NAR) VOL. 29 NO. 1/ JANUARY - MARCH 18
a. Executive Order (EO) No. 305 “Devolving to Municipal and City Governments the Registration of Fishing Vessels Three (3) Tonnage and Below;2. RATIONALE:
b. Implementing Rules and Regulations of EO No. 305 and its implementing Guidelines;
c. Administrative Order 257 and Joint DILG-DBM Circular No. 1-92;
d. Legal Service Comment;
e. Undated Memorandum from OIC, DC;
f. Memorandum from D, FS dated November 8, 2016;
g. Memorandum from D, ITMS dated June 27, 2017 (Specification and Costing, Request for); and
h. Previous proposed Memorandum on Boat Clearance that was forwarded to TADO then to TDC.
1) Applicant applying for fishing vessel registration shall secure Fishing Vessel Clearance from PNP Maritime Group through it’s Maritime Group Clearance Office (MGCO) and its regional, Maritime Station offices and special boat units prior issuance of certificate to fishing vessel three gross tonnage and below. In case of absence of MGCO line offices in the area, the clearance shall be given by the local PNP units instead.
2) The applicant will be given an order of payment by the MGCO Clearance Officer or by the COP of City Police Station/Municipal Police Station of a coastal area, deputized by C, MGCO, as the case maybe. The deputized collection agent shall issue Official Receipt upon receipt of payment.
3) The clearance application documents will then be verified by the Information Management and Processing Section (IMPS) MGCO Headquarters which in turn initially examines the completeness and regularity of the documents presented. If complete, the IMPS will conduct data base verification whether the fishing vessel is involved in any criminal offense or if the vessel or the engine installed is among the list of wanted/stolen vessels and engines. If the vessel has no criminal record, it will be processed up to the printing of Clearance Certificate;
4) Upon verification of records- a “Fishing Vessel Clearance Certificate” will be issued by the C, MGCO or the deputized officer, if there is no derogatory record found.
5) However, if the fishing vessel being applied for clearance is found to
have a criminal offense or among the list wanted/stolen fishing vessels, the person applying for clearance together with the fishing vessel shall be 'endorsed to the Intelligence and Investigation Section (IIS) for further investigation and disposition. If the vessel is included in the Summary of Information, then it will be validated by the IIS. After validation and/or investigation and the IIS found no reason for denial of clearance, said application will be re-transmitted to the IMPS for re-processing.
6) After the signature of the Chief of the Clearance Office, it will be transmitted back to the Admin and Records Section for the release of the certificate to the applicant or to the local police unit where the application originates indicating therein the time and the date of the release of the clearance.
7) A macro etching procedure shall be conducted by the PNP-Crime Laboratory personnel in case of transfer of ownership and Changed engine.
8) In case the clearance is to be issued by the local PNP unit being deputized by C, MGCO, the Chief of Police shall submit to the nearest MG unit, a periodic report pertaining to the issued clearances in their areas. However, payment of clearance fees shall be collected by the MG Deputized Collection Agent.
9) All concerned sections of the clearance office shall submit periodic reports to the national clearance office for data base updating. Likewise, the finance section shall remit collection regularly based on the existing guidelines in remittance and submit the corresponding financial reports; andb. General Guidelines:
10) These step-by-step procedure set forth in this PNPMC shall be followed strictly by all implementing units.
1) Determine the number of unregistered vessels 3 Gross Tonnage and below countrywide;c. Specific Guidelines:
2) Provision of appropriate “Data Processing System” to be used as a tool in the conduct of boat registration clearance processes;
3) Determine appropriate fees that will be charged to clients per clearance
that is equivalent to the expenses incurred in the entire clearance system operations;
4) Determine the manning requirements of the unit which will manage and implement the operations of MGCO;
5) Determine the logistical requirements needed in the initial as well as in the long-term operations of the Clearance Office;
6) Preparation of documentary requirements to be submitted to DILG and/or to National Tax Research Center-Department of Finance (NTRC- DOF) for approval prior implementation of any fees to be charged to clients requesting for Fishing Vessels Clearance;
7) Formulation of a fiscal directive based on the DILG/NTRC-DOF
approved fees to be charged per fishing boat clearance documents;
8) Formulation of SOP on fishing vessels clearance application process that will serve as guide for all personnel in-charge in the management and operations;
9) Creation of MGCO which will manage the administrative and operational affairs of the fishing vessels clearance system;
10) Collaboration among PNP Units through information and database sharing;
11) Utilization of unit’s technical expertise for the effective and efficient management and operations of MGCO;
12) Data base system security and “clearance” security features or markings;
13) Coordination with other agencies/institutions relative to issuance of receipts, payments of fees, and other related requirements;
14) Information disseminations through quad-media regarding SOP in the implementation of Fishing Vessels Clearance System, its Fiscal Directives, and other relevant information; and
15) Coordination with LGUs regarding implementation of the clearance system as per EO 305, series of 2004.
a) Provide timely intelligence/information to all tasked offices/units on fishing vessels and operators involved in criminal activities; and
b) Perform other tasks as directed.
a) Guide MG in the drafting of Standard Operating Procedure (SOP) on the processing of fishing vessels clearance 3GT and below;
b) Oversee and monitor the implementation of this MC; and c) Perform other tasks as directed.
a) Support the logistical requirements of tasked units; and b) Perform other tasks as directed.4) DC
a) Support the fund requirements of tasked offices/units;5) DPCR
b) Assist MG in the preparation of documents required in the approval of the request for charging fees/clearance fees of fishing vessels 3
GT and below; and
c) Perform other tasks as directed.
a) Supervise the conduct of information dissemination of EO 305, SOP on the application of Fishing Vessels Clearance System, Fiscal Directive, and other relevant information addressed to the target communities concerned; and
b) Perform other tasks as directed.
a) Issue provisional activation order to Maritime Group Clearance
Office;
b) Recommend to NAPOLCOM en banc the approval of the proposed organizational structure/staffing pattern of Maritime Group Clearance Office; and
c) Perform other tasks as directed.
a) Design a “Database System” for Maritime Group Fishing Vessels
Clearance operations;
b) Periodically update the installed “Database System” or upon request of PNP Maritime Group; and
c) Perform other tasks as directed.
a) Shall be the lead PNP Unit in the implementation of this MC;
b) Supervise, manage, and control the issuance of fishing vessel police clearance;
c) Formulate an SOP to be followed and complied strictly by all involved PNP units;
d) Establish the Maritime Group Clearance Office to carry out specific
tasking as stipulated in EO 305;
e) Establish single central information and processing data bank and consolidate all pertinent records and come up with a comprehensive clearance result;
f) Formulate a security clearance form and other documents equipped with security features;
g) Coordinate with other PNP Offices/Units involved in the concept of this MC and coordinate with other government agencies concerned;
h) Provide estimate of the initial logistical and manning requirements of
Maritime Group Clearance Office;
i) Prepare the necessary documents that need to be submitted to DILG and/or National Tax Research Center for the approval of the proposed fees on fishing boat registration clearance in coordination with DC;
j) Prepare Fiscal Directive on Fishing Boat Registration Clearance Fees based on the DILG approval on the same in coordination with DC;
k) Coordinate with concerned LGU regarding the implementation of
Fishing Vessel Clearance System;
l) Initiate the conduct of consultations with different stakeholders in three different areas (Luzon, Visayas, and Mindanao);
m) Initiate the publication of approved Fiscal Directive on Fishing
Vessel Clearance Certificate Fee with the appropriate outlet; and
n) Perform other tasks as directed.
a) Support the MG in the implementation of this MC;10) IG
b) Disseminate the concept of this MC to the line Offices/Units involved in the operation;
c) Support the MG in providing information and necessary inputs/data needed in crime reporting involving fishing vessels as well as criminal records of fishing vessels operators and its crew; and
d) Perform other tasks as directed.
a) Support the Maritime Group in providing intelligence/information report on fishing vessels and their operators involved in any form of criminal activities; and11) HPG
b) Perform other tasks as directed.
a) Coordinate and provide information and necessary data on all reported stolen motor vehicle engines to the MG;12) CLG
b) Allow time access to motor vehicle database for immediate information on stolen vehicles;
c) Periodically update the record in MGCO central information data base; and
d) Perform other tasks as directed.
a) Conduct forensic examinations by way of macro-etching procedures on all motor vehicle engines as needed and as required prior to the issuance of clearance from the MG; and13) FS
b) Perform other tasks as directed.
a) Support the MG through provision of PNP official receipt (OR), that will serve as proof of payment for the fishing vessel clearances issued;
b) Coordinate with Land Bank of the Philippines and BIR regarding
payment deposit scheme and TIN for use in Fishing Vessels
Clearance System in coordination with MG;
c) Facilitate the application for bond to deputized collection agents of
Maritime Group Clearance Office; and
d) Perform other tasks as directed.
e) Coordinating Instructions: