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WHEREAS, the Board, in its October 2011 meeting, instructed the Secretariat to study the possibility of making compulsory the requirement of money accountability clearance from the agency at least for the preceding year before an official may be conferred with CES eligibility;

WHEREAS, pursuant to the said instruction, the Board, in its December 2011 meeting, was presented with an agenda requiring a certification of no pending unliquidated cash advance for candidates to be conferred with CES eligibility.

WHEREAS, in the said meeting, the Board deemed that to ensure compliance with pertinent rules on the matter, it may be appropriate to include as a requirement for conferment of CES eligibility, the submission of a certification from the concerned agency head that the candidate has no pending unliquidated cash advance, at least as of the year ending of the preceding last two (2) years at the time of conferment of CES eligibility;

WHEREAS, in its February 2012 meeting, the Board was presented with an agenda recommending the additional requirement for a certification of no pending unliquidated cash advance for candidates being conferred CES eligibility;

WHEREAS, the Secretariat, in said meeting, recommended the following: (a) that the requirement of a clearance will be more appropriate if it is issued by the Commission on Audit (COA) since the issue sought to be addressed by the proposed certification comes within the function and jurisdiction of COA; (b) that the position of COA be first sought since the issuance of a clearance with respect to cash advances will be considered an additional work on the part of COA; and (c) that the proposed additional requirement of a COA clearance be held in abeyance until the necessary COA concurrence on the matter is obtained, and that the Board agreed with the said recommendations;

WHEREAS, on 15 March 2012, a meeting was held among representatives of the CESB and COA, wherein Executive Director Allones informed COA of the Board's decision to include the COA clearance as a requirement for conferment of CES eligibility, subject however to COA's concurrence;

WHEREAS, COA informed that the various agencies submit quarterly reports through their resident auditors, which reports the CESB can utilize in order for the latter to determine unliquidated cash advances made by candidates for eligibility. COA also suggested for CESB to make use of the Statement of Audit Disallowance and Charges which is also available in the said quarterly reports:

WHEREAS, Executive Director Allones informed COA about the propriety of forging an agreement to allow CESB to access the aforesaid quarterly reports, and to this, COA did not interpose any objection;

WHEREAS, to access the required information, the Secretariat thought of revising the RVP checklist to include questions on the existence of unliquidated cash advance or notice of disallowance of candidates for eligibility which was presented to and approved by the Board during its April 2012 Board meeting;

NOW THEREFORE, foregoing premises considered and pursuant to the mandate of the CESB as the governing body of the CES, to promulgate rules, standards and procedures on the selection, classification, compensation and career development of members of the Career Executive Service, the Board hereby RESOLVES and ADOPTS the attached Revised Rapid Validation Process Checklist which includes questions on the existence of unliquidated cash advances or notice of disallowance of candidates for CES eligibility.

Approved this 17th day of April 2012 in Quezon City, Philippines.