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MEMORANDUM ORDER NO. 168

[ MEMORANDUM ORDER NO. 168, October 11, 2004 ]

TO : ALL DEPARTMENT SECRETARIES, HEADS OF AGENCIES, BUREAUS AND OFFICES

In the interest of efficiency in the processing ofrequests for Presidential issuances and/or approvals, uch as executive orders, proclamations, administrative orders, memorandum orders, memorandum circulars and similar directives, it is hereby reiterated once more that such requests shall be submitted to the Office of the President (OP) only after complete staff work (CSW) has been conducted. The request shall enclose the basic papers and all documents related thereto, and with a covering Memorandum not exceeding two pages containing the following information:

1. Justification – an explanation on the economic, administrative or other justification for the requested issuance of approval.
2. Legal Basis – a statement citing the legal basis for the requested issuance or approval.
3. Agencies Involved – a statement enumerating the Departments, agencies or offices that may be involved in, or affected by, the implementation of the requested issuance or approval.
4. Coordination with Agencies – a statement that the necessary coordination or consultations were made with the agencies involved or affected, attaching copies for their comments/recommendation thereon duly signed by the Department Secretaries or Heads of Agencies concerned.
5. Potential Problems – a statement on the potential risks, problems, complications, if any, that may arise if the request for Presidential issuance or approval concerned.
6. Fund Availability – a certification from the agency’s budget/finance officer that funds for the purpose are available, if necessary.

This Order shall take effect immediately. By Authority of the President: (Sgd.) EDUARDO R. ERMITA Acting Executive Secretary Manila, 11 October 2004