795 Phil. 53
REYES, J.:
Unperturbed, PMFC then filed a petition for review before the CTA en banc, which adopted the CTA First Division's ruling and ratiocinations. Additionally, the CTA en banc declared that:[PMFC] is a corporation, organized and existing under the laws of the Philippines, with principal place of business at Aboitiz Corporate Center, Banilad, Cebu City.On the basis of the foregoing facts[, PMFC] filed its Petition for Review on August 9, 2000. In the "Joint Stipulation of Facts" filed on March 7, 2001, the parties have agreed that the following are the issues to be resolved:
The books of accounts of [PMFC] pertaining to 1996 were examined by the [CIR] thru Revenue Officer Eugenio D. Maestrado of Revenue District No. 81 (Cebu City North District) for deficiency income, value-added [tax] (VAT) and withholding tax liabilities.
As a result of the investigation, the following assessment notices were issued against [PMFC]:
(a) Assessment Notice No. 81-WT-13-96-98-11-126, dated November 26, 1998, demanding payment for deficiency withholding taxes for the year 1996 in the sum of P384,925.05 (inclusive of interest and other penalties); (b) Assessment Notice No. 81-VAT-13-96-98-11-127, dated November 26, 1998, demanding payment of deficiency value-added tax in the sum of P5,017,778.01 (inclusive of interest and other penalties); [and] (c) Assessment Notice No. 81-IT-13-96[-]98-11-128, dated November 26, 1998, demanding payment of. deficiency income tax for the year 1996 in the sum of P4,359,046.96 (inclusive of interest and other penalties).
The foregoing Assessment Notices were all received by [PMFC] on December 1, 1998. On December 29, 1998, [PMFC] filed a protest letter against the aforementioned deficiency tax assessments through the Regional Director, Revenue Region No. 13, Cebu City.
In a final decision of the [CIR] on the disputed assessments dated July 3, 2000, the deficiency tax liabilities of [PMFC] were reduced from P9,761,750.02 to P3,020,259.30, broken down as follows:
a) Deficiency withholding tax from P384,925.05 to P197,780.67;
b) Deficiency value-added tax from P5,017,778.01 to P1,642,145.79; and
c) Deficiency Income Tax from P4,359,046.96 to P1,180,332.84.
x x x xAfter trial on the merits, the [CTA] in Division rendered the assailed Decision affirming the assessments but in the reduced amount of P2,804,920.36 (inclusive of surcharge and deficiency interest) representing [PMFC's] Income, VAT and Withholding Tax deficiencies for the taxable year 1996 plus 20% delinquency interest per annum until fully paid. The [CTA] in Division ruled as follows:x x x x
- Whether or not [PMFC] is liable for the payment of deficiency income, value-added, expanded withholding, final withholding and withholding tax (on compensation).
- On the P1,180,382.84 deficiency income tax
- Whether or not the P5,895,694.66 purchases of raw materials are unsupported[;]
- Whether or not the cancelled invoices and expenses for taxes, repairs and freight are unsupported[;]
- Whether or not commission, storage and trucking charges claimed are deductible[; and]
- Whether or not the alleged deficiency income tax for the year 1996 was correctly computed.
V. Whether or not [CIR's] decision on the 1996 internal revenue tax liabilities of [PMFC] is contrary to law and the facts."However, [PMFC's] contention that the NIRC of 1977 did not impose substantiation requirements on deductions from gross income is bereft of merit. Section 238 of the 1977 Tax Code [now Section 237 of the National Internal Revenue Code of 1997] provides:[PMFC] filed a Motion for Partial Consideration on January 21, 2005 x x x but x x x [PMFC's] Motion for Reconsideration was denied in a Resolution dated May 19, 2005 for lack of merit, x x x.[8] (Citation omitted, italics ours and emphasis in the original)SEC. 238. Issuance of receipts or sales or commercial invoices. - All persons, subject to an internal revenue tax shall for each sale or transfer of merchandise or for services rendered valued at P25.00 or more, issue receipts or sales or commercial invoices, prepared at least in duplicate, showing the date of transaction, quantity, unit cost and description of merchandise or nature of service: Provided, That in the case of sales, receipts or transfers in the amount of P100.00 or more, or, regardless of amount, where the sale or transfer is made by persons subject to value-added tax to other persons, also subject to value-added tax; or, where the receipt is issued to cover payment made as rentals, commissions, compensations or fees, receipts or invoices shall be issued which shall show the name, business style, if any, and address of the purchaser, customer, or client. The original of each receipt or invoice shall be issued to the purchaser, customer or client at the time the transaction is effected, who, if engaged in business or in the exercise of profession, shall keep and preserve the same in his place of business for a period of three (3) years from the close of the taxable year in which such invoice or receipt was issued, while the duplicate shall be kept and preserved by the issuer, also in his place of business for a like period. x x xFrom the foregoing provision of law, a person who is subject to an internal revenue tax shall issue receipts, sales or commercial invoices, prepared at least in duplicate. The provision likewise imposed a responsibility upon the purchaser to keep and preserve the original copy of the invoice or receipt for a period of three years from the close of the taxable year in which such invoice or receipt was issued. The rationale behind the latter requirement is the duty of the taxpayer to keep adequate records of each and every transaction entered into in the conduct of its business. So that when their books of accounts are subjected to a tax audit examination, all entries therein, could be shown as adequately supported and proven as legitimate business transactions. Hence, [PMFC's] claim that the NIRC of 1977 did not require substantiation requirements is erroneous.
In fact, in its effort to prove the above-mentioned purchases of raw materials, [PMFC] presented the following sales invoices:
Exhibit Number Invoice No. Date Gross Amount 10% VAT Net Amount B-3 2072 04/18/96 P2,312,670.00 P210,242.73 P2,102,427.27 B-7, B-11 2026 Undated 2,762,099.10 251,099.92 2,510,999.18 P5,074,769.10 P461,342.65 P4,613,426.45The mere fact that [PMFC] submitted the foregoing sales invoices belies [its] claim that the NIRC of 1977 did not require that deductions must be substantiated by adequate records.
From the total purchases of P5,893,694.64 which have been disallowed, it seems that a portion thereof amounting to P1,280,268.19 (729,663.64 + 550,604.55) has no supporting sales invoices because of [PMFC's] failure to present said invoices.
A scrutiny of the invoices supporting the remaining balance of P4,613,426.45 (P5,893,694.64 less P1,280,268.19) revealed the following:
a) In Sales Invoice No. 2072 marked as Exhibit B-3, the name Pilmico Foods Corporation was erased and on top of it the name [PMFC] was inserted but with a counter signature therein; b) For undated Sales Invoice No. 2026, [PMFC] presented two exhibits marked as Exhibits B-7 and B-11. Exhibit B-11 is the original sales invoice whereas Exhibit B-7 is a photocopy thereof. Both exhibits contained the word Mauri which was inserted on top and between the words Pilmico and Foods. The only difference is that in the original copy (Exhibit B-11), there was a counter signature although the ink used was different from that used in the rest of the writings in the said invoice; while in the photocopied invoice (Exhibit B-7), no such counter signature appeared. [PMFC] did not explain why the said countersignature did not appear in the photocopied invoice considering it was just a mere reproduction of the original copy.
The sales invoices contain alterations particularly in the name of the purchaser giving rise to serious doubts regarding their authenticity and if they were really issued to [PMFC]. Exhibit B-11 does not even have any date indicated therein, which is a clear violation of Section 238 of the NIRC of 1977 which required that the official receipts must show the date of the transaction.
Furthermore, [PMFC] should have presented documentary evidence establishing that Pilmico Foods Corporation did not claim the subject purchases as deduction from its gross income. After all, the records revealed that both [PMFC] and its parent company, Pilmico Foods Corporation, have the same AVP Comptroller in the person of Mr. Eugenio Gozon, who is in-charge of the financial records of both entities x x x.
Similarly, the official receipts presented by [PMFC] x x x, cannot be considered as valid proof of [PMFC's] claimed deduction for raw materials purchases. The said receipts did not conform to the requirements provided for under Section 238 of the NIRC of 1977, as amended. First the official receipts were not in the name of [PMFC] but in the name of Golden Restaurant. And second, these receipts were issued by PFC and not the alleged seller, JTE.
Likewise, [PMFC's] allegations regarding the offsetting of accounts between [PMFC], PFC and JTE is untenable. The following circumstances contradict [PMFC's] proposition: 1) the Credit Agreement itself does not provide for the offsetting arrangement; 2) [PMFC] was not even a party to the credit agreement; and 3) the official receipts in question pertained to the year 1996 whereas the Credit Agreement (Exhibit M) and the Real Estate Mortgage Agreement (Exhibit N) submitted by [PMFC] to prove the fact of the offsetting of accounts, were both executed only in 1997.
Besides, in order to support its claim, [PMFC] should have presented the following vital documents, namely, 1) Written Offsetting Agreement; 2) proof of payment by [PMFC] to Pilmico Foods Corporation; and 3) Financial Statements for the year 1996 of Pilmico Foods Corporation to establish the fact that Pilmico Foods Corporation did not deduct the amount of raw materials being claimed by [PMFC].
Considering that the official receipts and sales invoices presented by [PMFC] failed to comply with the requirements of Section 238 of the NIRC of 1977, the disallowance by the [CIR] of the claimed deduction for raw materials is proper.
The language of [Section 238] of the 1977 NIRC, as amended, is clear. It requires that for each sale valued at P100.00 or more, the name, business style and address of the purchaser, customer or client shall be indicated and that the purchaser is required to keep and preserve the same in his place of business. The purpose of the law in requiring the preservation by the purchaser of the official receipts or sales invoices for a period of three years is two-fold: 1) to enable said purchaser to substantiate his claimed deductions from the gross income, and 2) to enable the Bureau of Internal Revenue to verify the accuracy of the gross income of the seller from external sources such as the customers of said seller. Hence, [PMFC's] argument that there was no substantiation requirement under the 1977 NIRC is without basis.
Moreover, the Supreme Court had ruled that in claiming deductions for business expenses [,] it is not enough to prove the business test but a claimant must substantially prove by evidence or records the deductions claimed under the law, thus:The principle is recognized that when a taxpayer claims a deduction, he must point to some specific provision of the statute in which that deduction is authorized and must be able to prove that he is entitled to the deduction which the law allows. As previously adverted to, the law allowing expenses as deduction from gross income for purposes of the income tax is Section 30 (a) (l) of the National Internal Revenue which allows a deduction of "all the ordinary and necessary expenses paid or incurred during the taxable year in carrying on any trade or business.["] An item of expenditure, in order to be deductible under this section of the statute must fall squarely within its language.And in proving claimed deductions from gross income, the Supreme Court held that invoices and official receipts are the best evidence to substantiate deductible business expenses. x x x
We come, then, to the statutory test of deductibility where it is axiomatic that to be deductible as a business expense, three conditions are imposed, namely: (1) the expense must be ordinary and necessary; (2) it must be paid or incurred within the taxable year, and (3) it must be paid or incurred in carrying on a trade or business. In addition, not only must the taxpayer meet the business test, he must substantially prove by evidence or records the deductions claimed under the law, otherwise, the same will be disallowed. The mere allegation of the taxpayer that an item of expense is ordinary and necessary does not justify its deduction. x x x
x x x x
The irregularities found on the official receipts and sales invoices submitted in evidence by [PMFC], i.e. not having been issued in the name of [PMFC] as the purchaser and the fact that the same were not issued by the alleged seller himself directly to the purchaser, rendered the same of no probative value.
Parenthetically, the "Cohan Rule" which according to [PMFC] was adopted by the Supreme Court in the case of Visayan Cebu Terminal v. Collector, x x x, is not applicable because in both of these cases[,] there were natural calamities that prevented the taxpayers therein to fully substantiate their claimed deductions. In the Visayan Cebu Terminal case, there was a fire that destroyed some of the supporting documents for the claimed expenses. There is no such circumstance in [PMFC's] case, hence, the ruling therein is not applicable. It is noteworthy that notwithstanding the destruction of some of the supporting documents in the aforementioned Visayan Cebu Terminal case, the Supreme Court[,] in denying the appeal[,] issued the following caveat noting the violation of the provision of the Tax Code committed by [PMFC] therein:"It may not be amiss to note that the explanation to the effect that the supporting paper of some of those expenses had been destroyed when the house of the treasurer was burned, can hardly be regarded as satisfactory, for appellant's records are supposed to be kept in its offices, not in the residence of one of its officers." x x xFrom the above-quoted portion of the Supreme Court's Decision, it is clear that compliance with the mandatory record-keeping requirements of the National Internal Revenue Code should not be taken lightly. Raw materials are indeed deductible provided they are duly supported by official receipts or sales invoices prepared and issued in accordance with the invoicing requirements of the National Internal Revenue Code. x x x [PMFC] failed to show compliance with the requirements of Section 238 of the 1977 NIRC as shown by the fact that the sales invoices presented by [it] were not in its name but in the name of Pilmico Foods Corporation.
x x x x
In the Joint Stipulation of Facts filed on March 7, 2001, the parties have agreed that with respect to the deficiency income tax assessment, the following are the issues to be resolved:
x x x xPMFC moved for reconsideration. Pending its resolution, the CIR issued Revenue Regulation (RR) No. 15-2006,[10] the abatement program of which was availed by PMFC on October 27, 2006. Out of the total amount of P2,804,920.36 assessed as income, value-added tax (VAT) and withholding tax deficiencies, plus surcharges and deficiency interests, PMFC paid the CIR P1,101,539.63 as basic deficiency tax. The PMFC, thus, awaits the CIR's approval of the abatement, which can render moot the resolution of the instant petition.[11]
Clearly, the issue of proper substantiation of the deduction from gross income pertaining to the purchases of raw materials was properly raised even before [PMFC] began presenting its evidence. [PMFC] was aware that the [CIR] issued the assessment from the standpoint of lack of supporting documents for the claimed deduction and the fact that the assessments were not based on the deductibility of the cost of raw materials. There is no difference in the basis of the assessment and the issue presented to the [CTA] in Division for resolution since both pertain to the issue of proper supporting documents for ordinary and necessary business expenses.[9] (Citation omitted, italics ours and emphasis in the original)
In support of the instant petition, PMFC claims that the deficiency income tax assessment issued against it was anchored on Sect on 34(A)(l)(b)[16] of the 1997 NIRC. In disallowing the deduction of the purchase of raw materials from PMFC's gross income, the CIR never m any reference to Section 238 of the 1977 NIRC relative to the mandatory requirement of keeping records of official receipts, upon which the CTA had misplaced reliance. Had substantiation requirements under Section 23 the 1977 NIRC been made an issue during the trial, PMFC could have presented official receipts or invoices, or could have compelled its suppliers to issue the same.[17]I
The Honorable CTA First Division deprived PMFC of due process of law and the CTA assumed an executive function when it substituted a legal basis other than that stated in the assessment and pleading of the CIR, contrary to law.II
The decision of the Honorable CTA First Division must conform to the pleadings and the theory of the action under which the case was tried. A judgment going outside the issues and purporting to adjudicate something on which the parties were not heard is invalid. Since the legal basis cited by the CTA supporting the validity of the assessment was never raised by the CIR, PMFC was deprived of its constitutional right to be apprised of the legal basis of the assessment.III
The nature of evidence required to prove an ordinary expense like raw materials is governed by Section 29[14] of the 1977 National Internal Revenue Code (NIRC) and not by Section 238 as found by the CTA.[15]
It is well settled that matters that were neither alleged in the pleadings nor raised during the proceedings below cannot be ventilated for the first time on appeal and are barred by estoppel. To allow the contrary would constitute a violation of the other party's right to due process, and is contrary to the principle of fair play. x x xIn the case at bar, the CIR issued assessment notices against PMFC for deficiency income, VAT and withholding tax for the year 1996. PMFC assailed the assessments before the Bureau of Internal Revenue and late before the CTA.x x x Points of law, theories, issues, and arguments not brought to the attention of the trial court ought not to be considered by a reviewing court, as these cannot be raised for the first time on appeal. To consider the alleged facts and arguments belatedly raised would amount to trampling on the basic principles of fair play, justice, and due process.[25] (Citations omitted)
It is a rule in statutory construction that every part of the statute must be interpreted with reference to the context, i.e., that every part of the statute must be considered together with the other parts, and kept subservient to the general intent of the whole enactment. The law must not be read in truncated parts, its provisions must be read in relation to the whole law. The particular words, clauses and phrases should not be studied as detached and isolated expression, but the whole and every part of the statute must be considered in fixing the meaning of any of its parts and in order to produce a harmonious whole.[30] (Citations omitted)The law, thus, intends for Sections 29 and 238 of the 1977 NIRC to be read together, and not for one provision to be accorded preference over the other.
In addition, not only must the taxpayer meet the business test, he must substantially prove by evidence or records the deductions claimed under the law, otherwise, the same will be disallowed. The mere allegation of the taxpayer that an item of expense is ordinary and necessary does not justify its deduction.[33] (Citation omitted and italics ours)It is, thus, clear that Section 29 of the 1977 NIRC does not exempt the taxpayer from substantiating claims for deductions. While official receipts are not the only pieces of evidence which can prove deductible expenses, if presented, they shall be subjected to examination. PMFC submitted official receipts as among its evidence, and the CTA doubted their veracity. PMFC was, however, unable to persuasively explain and prove through other documents the discrepancies in the said receipts. Consequently, the CTA disallowed the deductions claimed, and in its ruling, invoked Section 238 of the 1977 NIRC considering that official receipts are matters provided for in the said section.
| Very truly yours, |
(SGD) | |
WILFREDO V. LAPITAN | |
Division Clerk of Court |