(NAR) VOL. 7 NO. 1 / JANUARY-MARCH 1996
a. The President of the Philippines;3.3 Limitation on Rental of Motor Vehicles - Section 76, Chapter 7, Book Vi of Executive Order No. 292 (Administrative Code of 1987) provides that no appropriations authorized in the General Appropriations Act shall be used for renting motor transport equipment for a continuous period of more than fifteen days, except as may be authorized by the Secretary of Budget and Management.
b. The Vice-President;
c. The President of the Senate;
d. The Speaker of the House of Representatives;
e. The Chief Justice of the Supreme Court;
f. The Secretaries, Undersecretaries and officials of equivalent rank;
g. The Presiding Justice of the Court of Appeals;
h. Ambassadors, Ministers Plenipotentiary and Consuls in charge of Consulates, in their respective stations abroad;
i. The Chief of Staff, the Vice-Chief of Staff and the Commanding Generals of the major services of the Armed Forces of the Philippines;
j. The Heads of Constitutional Commissions; and
k. Those who may be specifically authorized by the President of the Philippines, the President of the Senate with respect to the Senate, and the Speaker with respect to the House of Representatives, with costs chargeable to the appropriations authorized for their respective offices.
- medical ambulances4.2 The purchase of the following motor vehicles is subject to the approval of the President:
- military and police patrol vehicles
- fire trucks
- road construction equipment such as graders, payloaders, dump trucks , road rollers, etc.
- motorized bancas
- mass transport when necessary in the interest of public service
- motorcycles
- other utility vehicles with locally manufactured chassis and body, and with engine displacement of not more than 1600cc for gasoline and 2500cc for diesel. ( Examples are Asian Utility Vehicles and other locally assembled and fabricated jeepneys/vehicles of similar design or configuration.)
- cars or sedans4.3 In lieu of the approval by the President, the purchase of motor vehicles in the Legislative and Judicial Branches of government is subject to the approval of the Senate President, Speaker of the House of Representatives or Chief Justice of the Supreme Court, as the case may be.
- passenger vans/wagons and other service vehicles with fully imported chassis and body
- pick-ups and all-terrain vehicles with fully imported chassis and body, and four- wheel drive
- aircrafts and seacrafts
- Where a brand new utility vehicle is not available in the locality, or if available, the cost is prohibitive because of distance from the nearest market source; or
- Where an assembled vehicle is deemed more durable as the design and type of parts used are made suitable to the road condition/terrain in the locality such as in remote barangays/municipalities.
- Assistant Secretaries (SG 29) and officials with equivalent rank. For this purpose, the rank equivalence is based primarily on salary grade (SG) and applies to officials occupying regular positions identified in the:8.2 An official entitled or authorized to use an official transport shall be allowed only one (1) motor vehicle. However, a Cabinet Secretary or an official holding a position of equivalent rank may be allowed a back-up vehicle for security personnel. Aquisition of the additional vehicle for security personnel is subject to the approval of the need for a security detail by the Secretary of the Interior and Local Government upon the recommendation of the Director-General of the Philippine National Police.a. Personal Services Itemization (PSI), in the case of NGAs;- Bureau Directors, Department-wide and bureau-wide Regional Directors, and Executive Directors and other directors who are heads of bureau-level organizational units identified in the PSI.
b. Staffing pattern approved by DBM, in the case of GOCCs; and
c. Position Allocation List (PAL) maintained by the Compensation and Position Classification Bureau-DBM, in the case of LGUs.
- The vehicle, for justifiable reasons, is declared as unserviceable, in which case, a duly accomplished Inventory and Inspection Report of Unserviceable Property shall be submitted together with the request for replacement, or
- The average annual cost of recurring repair/reconditioning during the immediate past two (2) years is at least thirty percent (30%) of the current price of a new similar unit. In this case, a statement of recurring repair/reconditioning expenses for the two-year period prepared by the chief accountant and certified by the agency head shall accompany the request.
- Equipment Outlay in the General Appropriations Act and/or other authorized appropriation source, in the case of NGAs; or11.1.3 The number, type, specifications and cost of requested vehicle.
- A certification that the purchase of the motor vehicle has been previously authorized under the corporate operating budget approved by the President, in the case of GOCCs; or
- A certification by the local Treasurer that funds are available for the purpose together with a copy of the Sanggunian Resolution endorsing the purchase and citing pertinent provision(s) in the local Appropriations Ordinance authorizing funds therefor, in the case of LGUs.
- Where the motor vehicle will be used in the performance of agency functions, such as investments promotion, foreign affairs, international trade and tourism, that require transportation services for agency official guests/visitors;12.2 Rental of motor vehicles/transport equipment for a continuous period of more than fifteen (15) days may be allowed, subject to the approval by the Secretary of Budget and Management.
- Where the motor vehicle will be used in conventions, seminars, athletic/sports events and similar gatherings wherein the nature of the gathering requires the travel or transport of participants from one location to another;
- Where the motor vehicle will be used by a Presidential ad-hoc body/agency mandated to perform a specific task within a specific period. In which case, motor vehicle rental is deemed more economical, expedient and convenient than outright purchase;
- Where the motor vehicle will be used in urgent and/or emergency cases such as in search and rescue operations during natural or man-made disasters or calamities; and
- Under other situations similar to the above.
- Detailed justification for the rental of the motor/transport vehicle(s) proposed, including the duration of the specific program, project and activity for which the motor vehicle(s) will be rented;
- The number, type and specifications of vehicle(s) to be rented, and the proposed rate(s);
- Period of rental of the motor vehicle(s); and
- Certifications of fund source and availability.