(NAR) VOL. 10 NO. 3 / JULY - SEPTEMBER 1999
2.1 Cargo handling contractors in subports with existing or expired contracts whose performance is satisfactory shall be granted renewal of their contracts.SECTION 3. Creation of the Prequalification, Bidding and Awards Committee (PBAC) — For purposes of conducting the public bidding, there shall be created a Prequalification, Bidding and Awards Committee (PBAC), for a port subject to bidding to be composed of the following:
2.2 Cargo handling operators issued one-year permits and have already been in operation for at least six (6) months prior to the effectivity of this Order, shall be audited, and if found satisfactory, awarded contracts.
Chairman | : | General Manager |
Vice-Chairman | : | PSD Manager |
Members | : | LAD Manager |
: | Chairman, CPC | |
: | Committee on Cargo Handling | |
: | Chairman, CPC Committee on | |
: | Port Development Observer | |
: | COA Representative |
5.4.1 Prior to the opening of financial offers, prequalified bidders shall post the prescribed bidder’s bond in cash or cashier’s/manager’s check in favor of the Authority to guarantee that the bidder, if awarded, will enter into a contract with CPA.SECTION 6. Record of Proceedings — The PBAC shall fully and faithfully record all its proceedings of the bidding process, including negotiated award.
5.4.2 For the bid proper, only the sealed envelopes for the financial offer of prequalified bidders shall be opened.
5.4.3 Prior to the opening of bids for financial offer, the PBAC shall announce publicly during a pre-bidding conference the CPA pre-determined “floor” estimates for the government shares.
5.4.4 The PBAC shall evaluate and compare the bid offers for the government share immediately after the opening of the bids and a decision shall be made within twenty-four (24) hours after the opening of said bids. Thereafter, a formal resolution embodying the PBAC decision and recommendation of the winning bidder shall be immediately prepared. In case where there are two or more bids which are the same, the points garnered by the bidders in the “Technical Offer” shall be considered in order to break the tie.
5.4.5 The PBAC shall formally notify all the bidders of the results of the bid, including the return of bid bonds, within five (5) working days after the approval of the selection of the winning bidder.
5.4.6 The PBAC shall prepare the corresponding contract for cargo handling services, with all its corresponding annex requirements, particularly the PBAC resolution and report of the conduct of the bidding, for submission to the General Manager for review.
5.4.7 After the approval of the contract, the PBAC shall formally notify the contractor to assume and provide the cargo handling services after compliance of all necessary CPA requirements.
7.1.1 The PBAC shall invite for negotiation for the financial offer the next ranked winning bidders (offerors) in descending order starting from the second highest bidder until a contractor is selected. Before any negotiation shall commence, however, the bidders selected for negotiation shall post the additional bid bond, where required or necessary. The financial bid offer of the first ranked winning bidder who failed to execute the corresponding contract shall be used as basis for negotiation.7.2 Failure of the public bidding twice due to lack of responsive bids or when only one prospective bidder responded to a publicly announced invitation to bid. The procedure shall be as follows:
7.1.2 The offeror who commits the financial offer for the government share or fixed government and variable fees most advantageous to the Authority shall be given preference for the contract.
7.1.3 The PBAC shall prepare the corresponding contract resulting from the negotiation, with all its requirements and report on the proceedings and results of the negotiation for submission to the General Manager for review before approval.
7.1.4 After the approval of the negotiated contract, the contractor must be duly notified to assume and provide the cargo handling service in said port after posting the necessary performance bond and compliance to other CPA requirements.
7.2.1 The PBAC shall evaluate and compare the bids (technical and financial) of prequalified bidders after posting the required bid bond.SECTION 8. Reservation — The Authority reserves the right to reject any and all bids, to waive any defect or informality therein, and to accept such bid as it may deem most advantageous to the government.
7.2.2 The offeror who offers the most advantageous financial offer acceptable to the PBAC shall be considered for the contract.
7.2.3 The other applicable procedures provided herein shall apply.