(NAR) VOL. II NO. 2 / APRIL - JUNE 1991
1.1.1 | Receives and records request for payment supported by all billing documents submitted by the Contractor | |
1.1.2 | Reviews and checks the correctness of the Statement of Works Accomplished (SWA), together with all billing documents, as well as the mathematical computations | |
1.1.3 | Resident Engineer/Project Engineer/Materials Engineer/Resident Consultant affixes signature in SWA | |
1.1.4 | Prepares Disbursement Voucher (DV) | |
1.1.5 | Forwards SWA and DV to Regional Director concerned | |
1-3 days |
2.1.1 | Verifies correctness of billing | |
2.1.2 | Recommends approval of SWA | |
2.1.3 | Affixes signature in Certificate No. 3 of the Disbursement Voucher (DV) | |
2.1.4 | Forwards DV and all billing documents to Central PMO/Bureau concerned | |
1-2 days |
2.2.1 | Reviews and recommends approval of SWA | |
2.2.2 | Affixes signature recommending approval of payment on the face of the voucher | |
1-2 days | ||
2.2.3 | Forwards DV to the Accounting Division, CFMS for processing | |
1-2 days |
3.1.1 | Receives, records and assigns DV number | |
3.1.2 | Reviews supporting documents and the financial aspects of the claim | |
3.1.3 | Accomplishes accounting entries | |
3.1.4 | Certifies availability of funds and correctness of accounting entries in Certificate No. 4 of DV | |
3.1.5 | Forwards DV to Cash Division for preparation of payment check | |
1-2 days |
4.1.1 | Checks completeness of the supporting documents attached to the DV as listed by the Accounting Division at the back of the DV | |
4.1.2 | Prepares/types payment check | |
4.1.3 | Initials check stub | |
4.1.4 | Forwards DV with payment check to the Office of the Chief, CFMS | |
0-1 day |
4.2.1 | Reviews and initials DV and payment check | |
0-1 day |
4.3.1 | Reviews and initials DV | |
4.3.2 | Initials payment check if the amount is more than P500,000.00 | |
4.3.3 | Signs payment check if the amount is P500,000.00 or below - | |
0-1 day |
4.4.1 | Reviews and approves SWA and DV | |
4.4.2 | Signs payment check if the amount is more than P500,000.00 | |
4.4.3 | Countersigns payment check if delegated to do so | |
1-2 days |
4.5.1 | Reviews and approves DV and SWA for first billings | |
4.5.2 | Countersigns payment check | |
1-2 days |
5.1.1 | Releases payment check to contractor and attaches O.R. to the DV | ||
5.1.2 | Submits paid DV to COA Resident Auditor for post-audit | ||
0-1 day | |||
Total Number of Processing days | 6-17 days |