3.1 | The Evaluator of the Originating/Transacting District Office shall evaluate the documents presented. If Confirmation from another LTO Office is required, the registrant shall be informed of the time needed for the MV information to be confirmed by the Originating DO or the last Issuing DO. |
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| 3.1.1 | If the documentary requirements stated herein are complete and legible, the Request for MV DTO Form shall be accomplished. |
| 3.1.2 | In case of lost CR and OR, an Affidavit shall be attached to the request. It is mandatory that the Evaluator shall accomplish all the required fields of the form. |
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3.2 | The District Office Chief shall approve/disapprove the request. |
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| 3.2.1 | The approved request shall be sent within 2 hours to MID Records Section thru File Transfer, Courier or email depending on which is available. |
| 3.2.2 | Disapproved request/s shall be returned back to the Evaluator who will then inform the registrant on the reason for the disapproval. |
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3.3 | MID Records Section shall receive, record and then implement the request using the MV DTO Facility within 8 working hours upon receipt. |
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| 3.3.1 | Request that is not successfully implemented due to procedural error is coordinated by MID’s Site Support to the requesting office for their appropriate action. The following shall be observed: |
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| | 3.3.1.1 | If error is typographical, Requesting DO to submit a correct RSU to MID Records Section; |
| | 3.3.1.2 | If RSU is not signed by the DO Chief, submit a signed RSU to MID Records Section; |
| | 3.3.1.3 | If with incomplete attachments, Requesting DO to send the required document/s thru file transfer and courier to MID Records Section. |
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| 3.3.2 | | Request that is not successfully implemented due to system-related error is coordinated by MID’s Site Support to Customer Care. MID Records Section shall await the advice from Customer Care. |
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3.4 | MID’s Site Support shall inform the requesting District Office thru its Site Support the status of the Request for MV DTO. |
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3.5 | MID Records Section shall generate Report on Implemented RSUs at the start of office hours the following day. |
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3.6 | MID Records Section shall file the Request for MV DTO and its attachments for audit purposes. |