(NAR) VOL. IV NO. 2 / JANUARY - APRIL 1993
A.4.1 | Indicate the amount in words in the corresponding space and figure in the lower right hand corner of the card as well as the remitter’s receipt and issue stub and issue Official Receipt (O.R.) for the check received from RCBC which shall be immediately deposited to the account of PHILPOST; | ||
A.4.2 | Write the Office payment, the name of payee and RCBC as remitter; | ||
A.5 | Accomplish the transmittal letter to the payee and Registry Return Receipt; | ||
A.6 | Mail the TOC by “DEMS” (by Registered if DEMS not available) as the case may be with registry return receipt, and indicate the restriction “DELIVER TO ADDRESSEE ONLY” with the use of the special envelope. | ||
A.7 | Send copy of Schedule of payee duly accomplished to RCBC and Accounting Section, C.O. | ||
A.8 | Submit original copy of acknowledgment receipt or registry return receipt to RCBC within 48 hours upon receipt from delivery office, and indicate in the file copy of the Schedule of Payees the date of delivery shown on the registry return receipt. | ||
A.9 | Maintan a cashbook to record the cashier’s check received from RCBC and to record its deposit to the account of PHILPOST. | ||
A.10 | Submit to the Resident Auditor, this Corporation, a monthly Record of Collection (PPC Form 6804) and Record of Payments and Deposits (PPC Form 6805) in accounting for the collections received from RCBC and depositing the same to the account of PhilPost, together with a list of telemoney orders issued and a copy of the deposit slip. The said monthly reports shall be distributed as follows: | ||
Original | - | to Resident Auditor | |
Duplicate | - | to Chief Accountant | |
Triplicate | - | to Postal Inspector’s Office, C.O. | |
Quadriplicate | - | File |
B.4.1 | The Letter Carrier must surrender the mail to the Postmaster for safekeeping with notation, like “addressee was out, left notice” and signed by LC and date of issue of notice. | ||
B.4.2 | When the addressee claims the letter, addressee must sign the acknowledgment receipt with message, if any. | ||
B.4.3 | The Postmaster returns the original and duplicate of the acknowledgment receipt to the Money Order Section Central Office, retains a copy for his file, and gives a copy of the receipt to the payee. | ||
B.4.4 | Immediately after the delivery attempt if the telemoney order mail is not delivered, the Postmaster shall send by express mail (registered if express not available) to the Chief, Money Order Section, Central Office, the registry return receipt with notation “Undelivered” followed with the reason for non-delivery, the Letter Carrier’s initial and date of attempted delivery. The receipt shall be postmarked and initialed by the Postmaster and enclosed in an official envelope to be marked “TELE” in printed letters or handwriting of the Postmaster for easy identification. The Money Order Section shall turn over the receipt to RCBC. | ||
B.4.5 | If the mail is not delivered within ten (10) days (inclusive of Saturdays, Sundays and holidays), the Postmaster must return the same to the Chief, Money Order Section, Central Office by express mail (registered if express not available). The TOC, together with the envelope bearing the postman’s notation as to reason for non-delivery, shall be delivered under receipt to RCBC. RCBC may encash the TOC or deposit it to its account. | ||
B.4.6 | The bag label of a dispatch bearing telemoney order mail addressed to the Money Order Section Central Office shall be marked “TELE” in capital letters for easy identification. Upon receipt at the Distribution Center concerned, the said bag shall be opened at once and the mails marked “TELE” shall be recorded in a special dispatch to be sent to the Express Mail Center, Manila. The bag label shall be marked “EMC, MLA”. Example: Post offices in Bohol without express mail service, in sending dispatches to the Tagbilaran DC containing telemoney order mails or registry return receipts to be sent to the Money Order Section, Central Office, shall mark or write “TELE” on the bag labels of said dispatches. The Tagbilaran DC shall give pirority to the opening of said dispatches and dispatch at once the “TELE” mails to the Express Mail Center, Manila. | ||
B.4.7 | Distribution centers and post offices in the pilot areas shall adopt “flexi-time schedule” so that “TELE” mails arriving before or after regular office hours can be received and processed at once. For example: Some employees may be assigned to start working at 6:00 a.m. or at any other time or off-duty on Monday and on-duty on Saturday. The flexi-time schedule shall be reported to the Regional Office and District Office. | ||
B.5 | If the payee presents the Telemoney Order Card for encashment: | ||
B.5.1 | It shall be paid either out of the Money Order fund collection or out of the general fund collection or from cash advance. | ||
B.5.2 | If paid out of Money Order collection, the TOC must form part of the deposit of the MO fund. Said money order must be marked “For Deposit” followed by the postmaster’s signature. | ||
B.5.3 | If paid out of General Fund, the TOC must be deposited as part of the General Fund. Said TOC must be marked “For Deposit” and followed by the postmaster’s signature. | ||
B.5.4 | If TOC is paid out of the Cash Advance, said TOC must be stamped “Paid”. The cards must be submitted by registered mail to the Chief Accountant, Regional Office together with the list (original and duplicate copies) of paid cards as supporting document for the liquidation of the cash advance. The chief Accountant, Regional Office must verify the list to check whether the listed TOCs tally with those actually received. The Chief Accountant shall sign below the words “Verified Correct” on both the original and duplicate copies of said list and send the duplicate, together with the TOCs, by registered mail to the Chief, Money Order Section, Central Office. | ||
The original copy of the list shall serve as supporting document for the liquidation of the cash advance. The postmaster prepares the said list every 15th and end of the month or as soon as the cash advance is to be liquidated. | |||
B.5.5 | After the end of the month, the Post-master shall submit a monthly list of all TOCs paid during the month to the Chief, Money Order Section, Central Office at the end of the month and indicate in said list the following (TOCs shall be listed into two groups - those paid out of collections and those paid out of cash advance): | ||
a. Serial number c. Date paid | |||
b. Name of payee d. Amount | |||
The list shall be distributed as follows: | |||
Original | — | to Chief, Money Order Section, Central Office | |
Duplicate | — | to Chief Postal Service Officer concerned | |
Triplicate | — | to be attached to the Postmaster’s monthly financial reports to be submitted to the City/ Provincial Auditor concerned | |
Quadriplicate | — | Postmaster’s file copy |
Original | - | Chief, Money Order Section, Central Office | |
Duplicate | - | Regional Director | |
Triplicate | - | Postal District Officer | |
Quadriplicate | - | Postmaster’s File |
Registry DEM No. | Addressee’s Name | Date Posted | Date | Reason for Non-Delivery |
__________ | __________ | __________ | __________ | __________ |
__________ | __________ | __________ | __________ | __________ |
__________ | __________ | __________ | __________ | __________ |
__________ | __________ | __________ | __________ | __________ |
__________ | __________ | __________ | __________ | __________ |
TELEMONEY ORDERS PAID | ||||
Date Paid | Payee’s Name | Serial Number | Amount | |
_________ | _________ | _________ | _________ | |
_________ | _________ | _________ | _________ | |
_________ | _________ | _________ | _________ | |
Total | P____________ | |||
Certified Correct: | ||||
Date Submitted:___________ | Signature:____________________ | |||
Signature:________________ | Postmaster’s Name____________ |
Distribution:
Original — to Chief, Money Order Section, Central OfficeDuplicate — to Regional DirectorInstruction: To be submitted weekly every Monday by Express
Triplicate — to Postal District Officer
Quadruplicate — Postmaster’s file
Mail (registered if express not available
REGION | PILOT | AREAS | COMMITTED FOR | DELIVERY |
WITHIN 48 HOURS | ||||
II Tuguegarao, Cagayan | ||||
V Camarines Sur Province | ||||
Baao | Minalabao | |||
Bato | Nabua | |||
Bonbon | Naga City | |||
Buhi | Ocampo | |||
Pili | ||||
Camaligan | San Fernando | |||
Canauan | San Jose | |||
Goa | Sipocot | |||
Iriga City Tigaon | ||||
Lagunoy | Milaor | |||
Magarao | Sagnay | |||
VII Bohol Province | ||||
Tagbilaran City Maribojoc | ||||
Baclayon | Calape | |||
Albur | Tubigon | |||
Loon | ||||
Dimiao | ||||
Valencia | ||||
Garcia-Hernandez | ||||
Jagna | ||||
Cortes | ||||
VIII Leyte Province | ||||
Ormoc City | Tolosa | |||
Tacloban City | Dagami | |||
Govt. Center, Candahug | ||||
Palo | ||||
Burauen | ||||
Sta. Fe | Dulag | |||
San Miguel | Baybay | |||
Alangalang | Mayorga | |||
Jaro | VISCA | |||
Tunga | Barugo | |||
Carigara | Merida | |||
Capoocan | Isabel | |||
Mac Arthur | Javier | |||
Abuyog | La Paz | |||
Kananga | Mahaplag | |||
Albuera | ||||
Tanauan | ||||
IX Zamboanga Del Sur Province | ||||
Zamboanga City Manicahan | ||||
SouthCom | San Ramon | |||
WMSU | Sangali | |||
ZIAPO | Taluksangay | |||
Ayala Vitali | ||||
Culianan | ||||
Curuan | ||||
Labuan |