(NAR) VOL. 22 NO. 2, APRIL - JUNE 2011
AEDS | - | Automated Export Declaration System |
ED-SAD | - | Export Declaration-Single Administrative Document |
CPRS | - | Client Profile Registry System |
DSF | - | Documentary Stamp File |
TCE | - | Trade Control Examiner |
PASS5 | - | Payment Abstract Secure System version 5.0 |
CCCD | - | Customs Container Control Division |
5.1.1 The Exporters or is authorized representative shall lodge their Export Declaration thru the VASPs. The Customs Reference Identifier for Export Declaration is “E” while the Mode of Declaration type for Clearance (Export) is “EX” followed by the procedure code (Annex “A”). The ED-SAD shall be sent to the BOC, thru the BOC-VASP Gateway.
5.1.2 The VASPs shall be responsible for the installation of the necessary computer-aided system on the internet at the exporter’s offices that will enable it to encode and transmit SAD-ED to and receive the corresponding responses from the BOC e2m Customs System via the BOC-VASP Gateway.
5.1.3 The VASP shall validate captured entry declaration declaration data from the Exporters in accordance with the validation rules provided by BOC and converts the data to XML format that is compatible with the requirements of the BOC-VASP Gateway.
5.1.4 The e2m Customs System sends status messages through the same Gateway to the VASP which in turn notices the exporter of the messages received from the BOC-VASP Gateway.
5.1.5 The e2m Customs System validates and officially records the entrt in the Customs database;
5.1.6 If the declaration satisfies all system rules, the declaration shall be registered and assigned a Customs Reference Number which shall serve as the ED number.
Yellow or Red Lane Shipments
5.2.1 For Yellow or Red Lane shipments, the exporter or his authorized representative submits the printed ED-SAD together with the other required documents to the Export Division or Unit concerned. The submitted printed ED-SAD should show the computer-generated Customs Reference Number on the “Entry No.” field found on the upper right side portion of Box No. 4 of the Export Declaration
5.2.2 The assigned Trade Control Examiner shall stamp “Received” on the submitted printed ED-SAD, indicating the date and time of receipt, and then sign the same as evidence of receipt.
5.2.3 He then retrieves the Export SAD and verifies the declarations against the printed Export Declaration and the supporting documents submitted by the exporter or his authorized representative.
5.2.4 The Trade Control Examiner shall review and verify the following:- Valuation Note which contains the information about the total value of the declaration;
- Item Valuation Note which is the information about the value per item;
- Assessment Notice which contains the information about the total amount of fees;
- Product Tariff Classification; and
- Supporting documents e.g. Export Clearance, License/s and Permit/s used in the entry declaration, packing list, proforma invoice.
5.2.5 Inspection and stuffing of cargo shall follow the existing procedures in place for examination of export cargo.
5.2.6 After examination of cargo, in case where examination is required, the TCE seals the container to ensure that the examined goods shall not be substituted or switched. He then updates the ED-SAD which may include the modification of the commodity code or the adding of additional items to the Export SAD. In case of exports CBWs, examination shall be conducted by an Examiner from the Warehousing Assessment Division or equivalent unit.
5.2.7 The Trade Control Examiner then fills out the Inspection Act by entering his examination findings in the Information Text box. The filling out of the Inspection Act is mandatory and should not be skipped, whether there are examination findings or not.
5.2.8 The Chief, Export Division or equivalent unit shall finally clear the ED-SAD to signal the loading of cargo/es. The Export Division Chief may choose to defer Assessment of a re-routed Green Entry declaration if he/she still needs to further validate or check the veracity of the entry declaration.
5.2.9 Clearing of the export cargo for loading will trigger the payment instruc-
tions to the Authorized Agent Banks to collect the payment for the required DSF
Green Lane Shipments
5.2.10 For Green Lane shipments, payment instructions for the bank to debit payment are automatically triggered. It shall be the responsibility of the exporter to make arrangements with his bank for the automatic debiting of his account.
5.2.11 The Exporter or his authorized representative prints the SAD-ED and submits the same to the Customs Container Control Division or equivalent unit of the Port for the loading of his export cargo/es. The CCCD inspector then follows the procedures outlined in 5.3.2 below.
5.3.1 The CCCD or equivalent unit shall have access to the e2m Customs System to view the SAD-ED. For cargoes selected “YELLOW or RED”, no loading thereof shall be allowed unless the SAD-ED has been cleared by the Export Division or by the BOC contingent at OSEDC for the said Selected SAD-EDs.
5.3.2 The Customs Stuffing Inspector of the Customs Container Control Division (CCCD)/equivalent unit retrieves the SAD-ED and matches the export declaration to the cargo. If the export declaration and the SAD-ED declaration match, the CCCD Inspector then clears the cargo for its loading by tagging the entry for Export Release.
5.3.3 The verification by the CCCD should also include payment verification of the required Customs Documentary Stamp.
5.3.4 All other procedures performed by the CCCD and the Piers Inspection Division not yet covered by the e2m Customs System shall follow the existing procedures, i.e. receipt of sequence of loading, etc.
5.3.5 Processing of Special Permits to Load and issuance of the Certificates for export cargoes shall follow existing procedures.
5.3.6 Receipt of the export cargoes into the Customs zone shall be acknowledged by the Customs Wharfinger assigned who shall ensure that the container number is clearly indicated in the Boatnote. The wharfinger shall indicate the date and time of receipt of the export cargoes and shall print his name and affix his signature over the same.
6.1 The PEM shall be used to update the details in the ED-SAD pertaining to the final shipping details of the exported cargo.
6.2 Within 24 hours from departure of the carrying vessel/aircraft, the exporter or his authorized representative shall submit to the Chief, Export Division a letter request for the modification of the ED-SAD, attaching thereto a duly certified copy of the Bill of Lading/Airway Bill of Lading and a Certification from the airline/shipping line that the export cargo has been actually loaded in the carrying vessel/aircraft.
6.3 The Chief, Export Division shall access the e2m Customs System and make the necessary amendments to the ED-SAD. He shall then print the modified SAD, affix his signature thereto and attach it to the original export documents.
6.4 Modification of the ED-SAD of data other than the shipping details shall be subject to the provisions of Section 8 of this Order on amendments.
6.5 The Export Division shall be given access to the Statistical Management System (SMS) to view or generate reports with regards to export list or ED-SADs with incomplete shipping details.
7.1.1 Computer systems breakdown
7.1.2 Power failure which renders the computer system non-operational
7.1.3 The AAB is off-line; or
7.1.4 Upon authorization by the BOC Deputy Commissioner for MISTG.