(NAR) VOL. 26 NO. 2/ APRIL - JUNE 2015
Section 1. Features of the Trace-back Service:
- The Trace-back Service allows the identification of all titles previously issued by the Registries of Deeds relative to the currently valid title.
- The Client may request for the Trace-back Service at the Registry of Deeds having jurisdiction of the subject title, or at any other computerized Registry of Deeds, LRA Kiosk or LRA Extension Office;
- The Client may specify the number of generations required, or the trace-back may be up to the Original Certificate of Title;
- If the subject title is a product of a consolidation of several titles/parcels, then the trace-back shall be up to the specified number of generations or up to the Original Certificate of Title of each preceding title/s;
- The trace-back shall be based only on the existing title information in the computerized database;
- If a preceding title does not exist in the database, then the trace-back shall only be up to that particular title. The output shall indicate that further trace- back cannot be completed and the possible reasons why the particular title is not in the database. The Client may consult with the Records Officer of the Registry of Deeds having jurisdiction on the subject property/title, or may request for Certified True Copies of the existing titles;
- There are situations where different titles have the same title type and number as the preceding title. In such cases, the trace-back shall branch out and the computerized system shall generate a trace-back for each of the Repeating Title Number (“RTN”) title; and,
- The output shall be printed on a specified LRA form. A sample output is attached herewith as Annex A.
Section 2. The applicable fees shall be computed as follows:
Fee Type Details a. LRA and IT Service Fee for Verification/Query/Research Fee shall be applied based on the subject title, regardless of the result; based on the existing published rates b. IT Service Fee for Network Transmission Fee shall be applied based on the subject title, regardless of the result, and shall be applicable if the transaction is entered in a location other than the RD having jurisdiction over the title; based on existing published rates c. LRA and IT Service Fee for Operation and Maintenance Fee shall be applied based on the subject title, regardless of the result, and shall be applicable if the transaction is entered in 3rd Party EOs; based on the agreed rates between LRA and its Partner Institution
Section 3. The Trace Back Service may be availed of as follows:
- The Client shall accomplish a Request Form indicating the request for a trace-back of a title for a desired number of generations or up to the OCT, and submit this to the Entry Clerk;
- The Entry Clerk shall process the request and give an Assessment Form to the Client;
- The Client shall present the Assessment Form to the Cashier and pay the amount due;
- The Cashier shall receive the payment and issue an Official Receipt to the Client; and
- The Records Officer shall generate the output on a specified LRA form, which shall be released to the Client at the Releasing Counter after the Client acknowledges receipt on the Acknowledgement Slip.
Section 4. This Circular shall take effect after fifteen (15) days from its publication in a newspaper of general circulation, and the filing of three (3) copies hereof with the University of the Philippines Law Center.