(NAR) VOL. 26 NO. 3/ JULY - SEPTEMBER 2015
a) | Prepare and maintain an inventory of expired and unclaimed TVV ACR I- Cards at the end of each and every quarter using the Inventory Form of Expired and Unclaimed TVV ACR I-Card (Annex “A”); |
b) | Ensure that the total number of TVV ACR I-Cards and the information details thereof exactly corresponds to the TVV ACR I- Cards listed in the Inventory Form; and |
c) | Submit the Inventory Form of Expired and Unclaimed TVV ACR I- Card and the physical TVV ACR I-Cards listed therein to the TVS within ten (10) working days from the end of each quarter. |
a) | Prepare and maintain an inventory of expired and unclaimed TVV ACR I- Cards at the end of each and every quarter using the Inventory Form of Expired and Unclaimed TVV ACR I-Card (ANNEX “A”); |
b) | Ensure that the total number of TVV ACR I-Cards and the information details thereof exactly corresponds to the TVV ACR I- Cards listed in the Inventory Form; |
c) | Within ten (10) working days after the cut-off date given to the Sub-Ports Offices for the submission of the Inventory Form and physical expired and unclaimed TVV ACR I-Cards, the TVS, together with its own inventory of expired and unclaimed TVV ACR I-Cards, shall endorse to the Office of the Commissioner (OCOM) a Consolidated Inventory of Expired and Unclaimed TVV ACR I-Cards (Annex “B”) with a recommendation for its disposal date, time and venue; |
d) | Upon approval thereof by the Commissioner, transmit the Consolidated Inventory and the physical expired and unclaimed TVV ACR I-Cards to the Property Section. A copy of the approved Consolidated Inventory shall be furnished to the Commission on Audit (COA) Resident Auditor and Records Section; |
e) | In case of disapproval, the TVS shall maintain possession of the physical expired and unclaimed TVV ACR I-Cards until the disposal thereof is approved by the Commissioner. |
a) | At the designated date, time and venue, the disposal of the expired and unclaimed TVV ACR I-Cards shall be undertaken by the Property Section in the presence of duly authorized representatives of COA Resident Auditor and Records Section; |
b) | The Disposal shall be conducted by punching a single hole through the integrated microchip of each and every expired an unclaimed TVV ACR I- Card by the duly authorized personnel of the Property Section; |
c) | Immediately after completion of the conduct of the disposal, the TVV ACR I- Card Disposal Form (Annex “C”) prepared by the TVS shall be attested by the Chief, Property Section and witnessed by the COA Resident Auditor or his/her duly authorized representative. |
d) | The accomplished Disposal Form, together with the disposed TVV ACR I- Cards, shall turned-over to the Records Section for safekeeping. |