(NAR) VOL. 26 NO. 4/ OCTOBER - DECEMBER 2015
“xxxFurther, in relation to Section 5.2 of Revenue Regulations No. 11-2004, which states that:
Section 2. RETENTION PERIODS. – All taxpayers are required to preserve their books of accounts, including subsidiary books and other accounting records, for a period of Ten (10) years reckoned from the day following the deadline in filing a return, of if filed after the deadline, from the date of the filing of the return, for the taxable year when the last entry was made in the books of accounts.
The term “other accounting records” includes the corresponding invoices, receipts, vouchers and returns, and other source documents supporting the entries in the books of accounts. They should also be preserved for a period of Ten (10) years counted from the date of last entry in the books to which they relate.
xxx”
“5.2 For Cash Register Machines:SECTION 3. NEW BUSINESS REGISTRANTS WITH CRM/POS/OTHER SIMILAR MACHINES/SOFTWARE. – All new business registrants with CRM/ POS/other similar machines/software with built-in printer for their transactions shall use non-thermal paper only.
xxx… Provided, that all tape receipts issued, and the data printed on the receipts, are of a quality that can be preserved for a period within which the Commissioner is authorized to make an assessment and collection of taxes, as prescribed in Sections 203 and 222 of the National Internal Revenue Code, as amended.
xxx”
For those subject machines registered starting: | Staggered Implementation Dates: |
July 1, 2014 onwards | On or before July 1, 2018 |
July 1, 2013 – June 30, 2014 | On or before July 1, 2017 |
Prior July 1, 2012 – June 30, 2013 | On or before September 1, 2016 |
1. Taxpayer’s (TP) Registered Name;The following information shall be printed at the bottom portion of the OR/SI/CI:
2. TP’s Business Name/style (if any);
3. A statement that the taxpayer is VAT or Non VAT registered followed by the Taxpayers Identification Number (TIN) and 4-digit Branch Code. (Example: VAT Registered TIN 123-456-789-0000);
4. Machine Identification Number (MIN);
5. Detailed Business address where such ORs/SIs/CIs shall be used/located;
6. Date of transaction;
7. Serial Number of the OR/SI/CI printed prominently;
8. A space provided for the Name, Address and TIN of the buyer;
9. Description of the items/goods or nature of service;
10. Quantity;
11. Unit cost;
12. Total cost;
13. VAT amount (if transaction is subject to 12% VAT);
14. If the VAT taxpayer is engaged in mixed transactions, the amounts involved shall be broken down to: VATable Sales, VAT Amount, Zero Rated Sales, and VAT Exempt Sales;
15. For Non-VAT ORs/SIs and other CIs (VAT or Non-VAT) such as delivery receipts, order slips, purchase orders, provisional receipts, acknowledgment receipts, collection receipts, credit/debit memo, job orders and other similar documents that form part of the accounting records of the taxpayer and/or issued to their customers, in addition to the above-enumerated applicable information, the phrase “THIS DOCUMENT IS NOT VALID FOR CLAIM OF INPUT TAX” in bold letters, shall be conspicuously printed at the bottom of the Non VAT ORs/SIs and other CIs;
16. Taxpayers whose transactions are not subject to VAT or Percentage Tax shall issue non-VAT principal receipts/invoices indicating prominently at the face of such receipts/invoices the word “EXEMPT”.
17. If the taxpayer is subject to percentage tax under Title V of the NIRC, as amended, but also sells goods/services under Section 109 (A) to (W), excluding (E) of the same Code, as amended by Republic Act No. 10378, the non-VAT principal receipts/invoices shall indicate the breakdown of Sales Subject to Percentage Tax (SSPT) and Exempt Sales;
1. Name, address and TIN of the accredited supplier of CRM/POS/other similar machines/software;For taxpayers transacting with Senior Citizen/s (SC/s) and/or Person/s With Disability (PWD) pursuant with Republic Act No. 9994 known as “Expanded Senior Citizens Act of 2010”, in addition to the information enumerated above, a space for the following shall also be required:
2. Accreditation number and the date of accreditation (date issued
“mm/dd/yyyy” and valid until “mm/dd/yyyy”) of the accredited supplier;
3. BIR Final Permit to Use (PTU) Number;
4. The phrase “THIS INVOICE/RECEIPT SHALL BE VALID FOR FIVE (5) YEARS FROM THE DATE OF THE PERMIT TO USE.”
1. Senior Citizen/PWD TIN;However, for taxpayers whose transactions are not covered by RA 9994, the above information may not be indicated.
2. OSCA ID No./PWD ID No.;
3. Senior Citizen Discount/PWD Discount (show detailed breakdown of 20%
discount and/or 12% VAT exempt); and
4. Signature of the Senior Citizen/PWD.