EXECUTIVE ORDER NO. 132
(a) | Conduct the country’s foreign relations in accordance with the policies laid down by the President; |
(b) | Maintain and develop the country’s representation with foreign governments; |
(c) | Conduct Philippine representation in the United Nations, the Association of Southeast Asian Nations (ASEAN), and other international and regional organizations; |
(d) | Serve as the channel for matters involving foreign relations, including official communications to and from the Republic of the Philippines; |
(e) | Negotiate treaties and other agreements pursuant to instructions of the President, and in coordination, when necessary, with other government agencies; |
(f) | In cooperation with other government agencies and the private sector, promote trade, investments, tourism, and other economic relations with other countries; |
(g) | Foster cultural relations with other countries and protect and enhance the Philippines image abroad; |
(h) | In cooperation with other government agencies, undertake efforts to inform the international community about the Philippines; |
(i) | Protect and assist the Philippine nationals aboard; |
(j) | Carry out legal documentation functions as provided for by laws and regulations; |
(k) | Monitor and analyze events in other countries and report them, as appropriate, to the President and other government agencies; |
(l) | In cooperation with other government agencies, initiate, formulate, integrate, and submit to the President short-, medium-, and long-range foreign policy plans and programs; |
(m) | Supervise and direct all officials and employees assigned by the Department and other government agencies to Foreign Service establishments abroad in accordance with the pertinent laws, rules and inter-agency agreements; |
(n) | Recruit, maintain and develop a professional career foreign service based on merit. |
(a) | Act as the primary and principal adviser of the President in the field of foreign relations; |
(b) | Advise the President on the promulgation of executive orders, rules and regulations, proclamation and other issuances relative to matters under the jurisdiction of the Departments; |
(c) | Establish policies and standards for the efficient and effective operation of the Department in accordance with the programs and projects; |
(d) | Promulgate rules and regulations necessary to carry out the Department’s objectives, policies, plans, programs and projects; |
(e) | Exercise supervision and control over all functions and activities of the Department; |
(f) | Supervise all attached agencies and corporations in accordance with law; |
(g) | Delegate authority for the performance of any function to officers and employees of the Department; |
(h) | Perform other functions as may be provided by law or appropriately assigned by the President. |
(1) | Office of the Secretary, including his immediate staff, the Office of the Legal Adviser, the Office of Coordination, Inspection and Policy Planning, the Office of Data Banking and Communication, the Office of Protocol, State and Official Visits, the Office of Intelligence and Security, and the Office of International Economic Relations. In addition the following shall be directly under the supervision of the Secretary. |
(i) Foreign Service Institute(ii) UNESCO National Commission of the Philippines(iii) Technical Assistance Council
(2) | Offices of the Undersecretaries, including their respective immediate staff; |
(3) | Offices of the Assistant Secretaries, including their respective immediate staffs; |
(1) | Cultural Affairs and Public Information Service; |
(2) | Administrative Service; |
(1) | Office of Asian and Pacific Affairs; |
(2) | Office of Middle East and African Affairs; |
(3) | Office of American Affairs; |
(4) | Office of European Affairs; |
(5) | Office of ASEAN Affairs; |
(6) | Office of United Nations and International Organizations; |
(1) | Secretariat on Foreign Policy Implementation; |
(2) | Office of Consular Affairs; |
(3) | Philippine Embassies, Consulates, Legations and Permanent Missions. |
(a) | Advise the Secretary on the promulgation of Department orders, administrative offers and other issuances; |
(b) | Exercise supervision and control over the units and personnel under his responsibilities; |
(c) | Promulgate rules and regulations, consistent with Department policies, that will effectively implement the activities of units and personnel under his responsibility; |
(d) | Coordinate the functions and activities of units and personnel under his responsibility with those of units and personnel under the responsibility of the other Undersecretaries; |
(e) | Exercise delegated authority on substantive and administrative matters related to the functions and activities on units and personnel under his responsibility, to the extent granted by the Secretary through administrative issuances; |
(f) | Perform other functions as may be provided by law or appropriately assigned by the Secretary. |
(a) | Assist the Secretary on all matters regarding foreign policy planning and studies; |
(b) | Provide, or participate in, the secretariat functions for Cabinet and Department level Committees dealing on foreign policies; |
(c) | Lead or participate in inter-agency sub-committees dealing on foreign policy matters; |
(d) | Undertake Department-wide integration, rationalization, and evaluation of political, diplomatic, and security plans and programs including current and prospective Department-initiated foreign treaties and agreements; |
(e) | Initiate and maintain, or assist in maintaining, the integration and rationalization of economic, trade, finance, scientific, and tourism plans and programs including current and prospective treaties and agreements, with political, diplomatic, legal, and security plans and programs; |
(f) | In coordination with the National Economic and Development Authority (NEDA), provide the secretariat for an inter-agency Annual National Foreign Policy Planning Conference that shall initially generate recommendations on the long-term, five-year, and annual Foreign Policy Plans and Country Programs, and update them annually; |
(g) | Conduct an annual Department-wide Planning and Program Evaluation Conference to assess plan implementation and formulate or reformulate Department plans and programs accordingly and synchronize them with national foreign policy plans and programs; |
(h) | Undertake policy and strategic studies relevant to its functions; |
(i) | Initiate, coordinate and integrate the planning of foreign policies; |
(j) | Perform other related functions as may be assigned by the Secretary. |
(a) | Assist the Secretary on all matters regarding data banking and information retrieval; |
(b) | Establish, maintain and develop a computerized foreign-relating data bank that shall continuously seek to be the most complete repository of all data and information on Philippine foreign relations and foreign developments; |
(c) | Establish, maintain and develop both the domestic and foreign service communications system including efficient flow system for all correspondence between and among all Department units; |
(d) | Establish, maintain and develop the records system of the entire Department; |
(e) | Provide technical assistance, whenever requested, to any service, office, or attached agency of the Department, on matters within its competence; |
(f) | Perform other related functions as may be assigned by the Secretary. |
(a) | Advise the Secretary or Undersecretary concerned regarding administrative and financial matters; |
(b) | Develop and supervise the implementation of an integrated personnel plan that shall include career promotion, performance evaluation, job rotation, health and welfare services and personnel management; |
(c) | Develop and maintain an efficient and effective property procurement, maintenance and security system; establish a Department-wide asset control system; |
(d) | Undertake the budgeting, finance and accounting functions of the Department and develop efficient systems and procedures in this regard; |
(e) | Perform other related functions as may assigned by the Secretary. |
(a) | Office of Personnel Management; |
(b) | Office of Budget and Finance; |
(c) | Office of Property and Asset Control. |
(a) | Assist the Secretary or appropriate Undersecretary through the Assistant Secretary concerned on all matters relating to specific countries and international organizations under their respective territorial or sectoral jurisdictions provided herein below; |
(b) | Monitor the activities and operations of the Philippine foreign service units in the countries or sectors under their respective territorial or sectoral jurisdictions provided herein below; |
(c) | Appraise the Philippine foreign service units under their respective jurisdiction of foreign policy developments in the Philippines including the creation or establishment of foreign relations-related entities and services, particularly those that will be based or shall have branches abroad; |
(d) | Evaluate specific issues transmitted by their respective foreign service units and recommend appropriate responses to them; |
(e) | Generate, on a regular basis, country briefs and reports on international organizations within their respective jurisdictions; |
(f) | Lead or assist in the formulation of Philippine positions on bilateral or multilateral treaties or agreements with countries or international organizations under their respective jurisdictions and lead or assist in the actual negotiation process; |
(g) | Perform other related functions as may be assigned by the Secretary. |
(1) | Office of Asian and Pacific Affairs: Japan and the Northeast Asian countries, China, the Central Asian countries, the Southeast Asian and Pacific countries; |
(2) | Office of Middle East and African Affairs: The Gulf States, the Middle Eastern and North African countries, the Western African States and the Eastern African countries; |
(3) | Office of American Affairs: United States, Canada, the Central American and Carribean countries, and the South American States; |
(4) | Office of European Affairs: Union of Soviet Socialist Republics, the Western European countries and the Central European countries; |
(5) | Office of ASEAN Affairs: ASEAN Agriculture and Transport, Trade and Finance, Social and Cultural, Industry and Technology; |
(6) | Office of United Nations and International Organizations: United Nations, United Nations specialized agencies, and international organizations. |
(a) | Provide liaison services between government agencies and Department units, including units under the various Cabinet committees and subcommittees, and initiating foreign and international entities provide liaison service on proposed or planned transactions involving Philippine foreign policy and relations; |
(b) | Coordinate inter-agency efforts in the formation, launching, and provision of needed support for Department or inter-agency negotiating missions abroad tasked with implementing specific Philippine foreign policies, exclusive of those implemented by regular Philippine foreign service units; |
(c) | Monitor the progress of international negotiations and activities of Philippine missions here and abroad and submit progress reports to the President through the Secretary; |
(d) | Perform other related functions as may be assigned by the Secretary. |
(a) | A reclassification of diplomatic and consular establishments using, among others, the following criteria of national interest: economic-trade interests, number of Filipino resident nationals, geopolitical significance of the post and historical-cultural consideration; |
(b) | A reshuffling plan for foreign service personnel strictly adhering to the policy of placing personnel in posts where he or she has had the best preparation or training for and in accordance with the standing policy on rotation of assignments such that no personnel shall remain at one post for an unreasonably extended period; |
(c) | Recommendations on the consolidation of diplomatic and consular posts and the creation of others in accordance with the policy expressed in Section 3 hereof; |
(d) | Measures to realize the efficient and effective supervision and control by the Department of foreign service posts and establishments therein of other departments and agencies; |
(a) | The Office of International Affairs is hereby attached to the Department but shall continue to serve as the permanent secretariat for the Cabinet’s Foreign Policy Council and the Committee on Foreign Relations; |
(b) | The Board of Foreign Service Examiners, shall continue to be attached to the Department: Provided, That the membership of the Board shall be reconstituted to be composed of the Assistant Secretary in charge of the Administrative Service as chairman and a Commissioner of the Civil Service Commission designated by the Chairman of said Commission and the Director of the Foreign Service Institute as members. |
(a) | The transfer of a government unit shall include the functions, appropriations, funds, records, equipment, facilities, choses in action, rights, other assets, and liabilities, if any, of the transferred unit as well as the personnel thereof, as may be necessary, who shall, in a hold-over capacity, continue to perform their respective duties and responsibilities and receive the corresponding salaries and benefits: Provided, That those personnel of the transferred unit whose positions are not included in the Department’s new position structure and staffing pattern approved and prescribed by the Secretary or who are not reappointed shall be deemed separated from the service and shall be entitled to the benefits provided under the second paragraph of Section 31 hereof. |
(b) | The transfer of functions which results in the abolition of the government unit that has exercised them shall include the appropriations, funds, records, equipments, facilities, choses in action, rights, other assets and personnel as may be necessary to the proper discharge of the transferred functions. The abolished unit’s remaining appropriations and funds, if any, shall revert to the General Fund and its remaining assets, if any, shall be allocated to such appropriate units as the Secretary shall determine or shall otherwise be disposed in accordance with the Government Auditing Code and other pertinent laws, rules and regulations. Its personnel shall, in a hold-over capacity continue to perform their duties and responsibilities and receive the corresponding salaries and benefits: Provided, That its, personnel, whose positions are not included in the Department’s new position structure and staffing pattern approved and prescribed by the Secretary under Section 31 hereof or who are not reappointed, shall be deemed separated from the service and shall be entitled to the benefits provided under the second paragraph of the same Section 31. |
(c) | The transfer of functions which does not result in the abolition of the government unit that has exercised them shall include the appropriations, funds, records, equipment, facilities, choses in action, rights, other assets and personnel as may be necessary to the proper discharge of the transferred functions. The liabilities if any, that may have been incurred in connection with the discharge of the transferred functions, shall be treated in accordance with the Government Auditing Code and other pertinent laws, rules and regulations. Its personnel shall, in a hold-over capacity continue to perform their respective duties and responsibilities and receive the corresponding salaries and benefits: Provided, That any personnel, whose position is not included in the Department’s new position structure and staffing pattern approved and prescribed by the Secretary under Section 31 hereof or who has not been reappointed, shall be deemed separated from the service and shall be entitled to the benefits provided under the second paragraph of the same Section 31. |
(d) | In case of the abolition of a government unit which does not result in the transfer of its functions to another unit, the appropriations and funds of the abolished unit shall revert to the General Fund, while the records, equipment, facilities, choses in action, rights, and other assets thereof shall be allocated to such appropriate units as the Secretary shall determine. The liabilities of the abolished unit shall be treated in accordance with the Government Auditing Code and other pertinent laws, rules and regulations, while the personnel thereof, whose positions are not included in the Department’s new position structure and staffing pattern approved and prescribed by the Secretary under Section 31 hereof or who have not been reappointed, shall be deemed separated from the service and shall be entitled to the benefits provided under the second paragraph of the same Section 31. |
(e) | In case of merger or consolidation of government units, the new of surviving unit shall exercise the functions (subject to the reorganization herein prescribed and the laws, rules and regulations pertinent to the exercise of such functions) and shall acquire the appropriations, funds, records, equipment facilities, choses in action, rights, other assets, liabilities if any, and personnel, as may be necessary, of (1) the units that compose the merged unit or (2) the absorbed unit, as the case may be. Such personnel shall, in a hold-over capacity, continue to perform their respective duties and responsibilities and receive the corresponding salaries and benefits, Provided, That any such personnel, whose position is not included in the new position structure and staffing pattern approved and prescribed by the Secretary under Section 31 hereof or who is not reappointed, shall be deemed separated from the service and shall be entitled to the benefits provided under the second paragraph of the same Section 31. |
(f) | In case of termination of a function which does not result in the abolition of the government unit which has performed such function, the appropriations and funds intended to finance the discharge of such function shall revert to the General Fund, while the records, equipment, facilities, choses in action, rights and other assets used in connection with the discharge of such function shall be allocated to the appropriate units as the Secretary shall determine or shall otherwise be disposed in accordance with the Government Auditing Code and other pertinent laws, rules and regulations. The liabilities, if any, that may have been incurred in connection with the discharge of such function shall likewise be treated in accordance with the regulations. The personnel who have performed such functions, whose position are not included in the Department’s new position structure and staffing pattern approved and prescribed by the Secretary under Section 31 hereof or who have not been reappointed, shall be deemed separated from the service and shall be entitled to the benefits provided under the second paragraph of the same Section 31. |