WHEREAS, it has been observed that in many
instances requests for authority to travel abroad whether on official
business or for a private purpose are being submitted barely a few days
before the date of departure giving no sufficient time for the Office of
the President to evaluate the merit of each request. Moreover, in not a
few cases supporting documents are either incomplete or not attached at
all; and
WHEREAS, it has also been noticed that requests for
authority to travel abroad of those not required to be cleared with this
Office pursuant to Executive Order No. 401, series of 1990, and
Memorandum Circular No. 7 dated September 30, 1992, are still being
submitted despite their being already delegated to heads of offices.
WHEREFORE,
all heads of departments, bureaus, offices, including government-owned
or controlled corporations and local government units are hereby
enjoined to observe the following:
1. Requests for authority to
travel abroad of the following government officials shall be submitted
to the Office of the President for approval;
a) Department Secretaries
b) Undersecretaries
c) Assistant Secretaries
d) Other officials of equivalent rank (a), (b) and (c)
e) Provincial Governors
f) Mayors of highly urbanized cities or independent component cities
2. Such requests shall be submitted at least ten (10) days before the expected date of departure.
3.
Heads of government offices, including government-owned or controlled
corporations and local government units who are traveling abroad should
indicate the officials designated Acting/Officer-in-Charge of the office
for the duration of their trip.
4. Requests for authority to
travel shall be accompanied by an itemized expenses such as fare, per
diems, hotel accommodation and pre-travel indicating the chargeability
thereof.
5. Travel abroad while on leave of absence or for a
private purpose shall not exceed ten (10) days. Prolong absences must
be properly explained.
This Memorandum Circular takes effect immediately.
Adopted: 27 Oct. 1992
(SGD.) FIDEL V. RAMOS
President